Open Recommendations

FHFA's DBR should assess the extent to which restrictions on access to state-issued ROEs may hinder the FHLBanks in making fully informed decisions when evaluating applications for membership and when making determinations to limit or deny member requests for advances in accordance with applicable FHFA regulations.

FHFA's DBR should, if applicable, continue to pursue outreach with the Conference of State Bank Supervisors and state regulators to assist FHLBanks in accessing state-issued ROEs.

FHFA's DBR should complete its assessment of the extent of weaknesses in the FHLBanks’ enforcement of members’ material adverse change notification requirements, and provide guidance to FHLBanks on best practices, such as issuing periodic reminders of notification requirements, to help ensure members’ compliance with the FHLBanks’ contractual requirements.

Establish a process to periodically update training with the correct information and links to reports, systems, and tools.

Create a plan to provide recurring refresher training regarding managing workloads for all management staff, including field and regional offices.

Update written training materials with standardized steps and/or checklists for management to follow to ensure they are properly managing workloads and using the correct reports, systems, and tools.

Create one consolidated resource, which includes reports, trainings, systems, and tools, for information used to manage workloads.

Update systems and tools to reflect workload and software/application version changes and improve their compatibility with other systems and tools.

The Director, Field Collection, SB/SE Division, should issue a memorandum to revenue officers emphasizing the importance of preseizure actions, such as those identified during our review.

The Director, Collection Policy, SB/SE Division, should establish seizure log reconciliation procedures and a uniform set of defined seized property classifications for Form 13719 and the seizure log.

Develop a mechanism to identify all applicable charges when calculating postage due to incorporate into its automated calculations.

Incorporate large and oversized package charges into postage due calculations for return-to-sender packages.

Retroactively invoice return addressees for large package charges that should have been paid.

Electronically link the payment of postage due to the specific packages for which the payments are based.

Further automate the postage due calculation and collection process for undeliverable packages, using weights and dimensions captured by mail processing equipment.

Assess which delivery units need additional equipment, including scales, and provide it to efficiently process return-to-sender packages.

Institute and enforce a policy requiring clerks and managers to restrict access to return packages that exceed the facility's interior capacity or develop other mitigation strategies.

Verify that Tomorrow Youth Organization corrects the instance of material noncompliance detailed on page 18 of the audit report.

Rec. 1.b: The DoD OIG recommended that the Naval Supply Systems Command Assistant Commander for Contracting Management update post-award review checklists that includes clauses to prevent the procurement of seafood from foreign sources and forced or child labor.

Rec. 3: The DoD OIG recommended that the Principal Director, Defense Pricing, Contracting, and Acquisition Policy, develop and implement policy for the DoD acquisition community directing contracting officers to check existing contract vehicles and document exceptions to satisfying requirements through the DoD Coordinated Acquisition Program during acquisition planning for food procurements.

Establish and implement a comprehensive case management system to track cases from intake through adjudication.

Provide system training to all IOs and Maritime Center staff who access S&R information.

Create standard operating procedures for IOs and Maritime Center staff to ensure all ALJ decisions are accurately reflected in MMLD.

Create a policy governing the process IOs must follow when deciding to not pursue a preliminary case, to include the requirement to document justification for the decision in the case file.

Ensure suspension and revocation staff at the S&R NCOE can search for suspended and revoked credentials.