Open Recommendations

Devote sufficient independent support to harassment prevention efforts to reinforce the credibility of leadership’s commitment to creating a workplace free of harassment.

Ensure CDSS corrected the miscoding error of the $282,665 claimed as SNAP administrative expenses. Ensure the funds that were previously reimbursed by FNS were adequately returned, and CDSS appropriately claimed and was reimbursed for the Pandemic EBT administrative expense through proper funding.

Review whether Pandemic Electronic Benefit Transfer administrative expenses were properly claimed and reported in the next FMR of CDSS.

We recommend that USAID/Kenya and East Africa verify that Centre for Health Solutions corrects one instance of material noncompliance detailed on page 39 of the audit report.

Verify that Tsofen High Technology Centers corrects the material weaknesses in internal control detailed on pages 21 and 22 of the audit report.

Verify that Tsofen High Technology Centers corrects the three instances of material noncompliance detailed on pages 25 to 29 of the audit report.

Discontinue supporting events that do not directly support the Postal Inspection Service's mission, reassess the allocation of personnel, and provide oversight of divisions' use of resources

Update the strategic plan to ensure that all strategic goals have measurable key performance indicators.

Update instructions for developing performance measures and instruct preparers to revise key performance indicators, metrics, and division objectives to be specific, measurable, actionable, reasonable, and timely.

revise the high-security collection box and high-security electronic locks installation performance measures to
include metrics within Postal Inspection Service's control.

Establish internal controls to obtain periodic updates prior to the end of the quarter to ensure required quarterly and annual goals are met.

Promptly resolve instances where non-federal employees are performing prohibited
supervisory functions, such as conducting an employee’s annual performance rating,
engaging in performance-based or adverse action procedures, or rewarding employees.

Promptly update existing and/or implement new human capital management policies
and procedures that comply with the Office of Personnel Management’s hiring guidance
by ensuring non-federal employees do not perform supervisory functions.

Verify that International Youth Foundation corrects the instance of material noncompliance detailed on page 18 of the audit report.

Rec. 1.a: The DoD OIG recommend that the Deputy Assistant Secretary of the Army for Procurement reevaluate the contract actions with up to $828.5 million in unsupported costs, identified in Appendix B, to determine whether the price associated with the Ukraine security assistance was fair and reasonable and, based on the results of the review, take the necessary steps to recover any awarded cost that is more than the fair and reasonable price.

Rec. 2.a: The DoD OIG recommended that the Deputy Assistant Secretary of the Navy for Procurement Reevaluate the contract actions with up to $18.4 million in unsupported costs identified in the contract actions, listed in Appendix B, to determine whether the price associated with the Ukraine security assistance was fair and reasonable and, based on the results of the review, take the necessary steps to recover any awarded cost that is more than the fair and reasonable price.

Rec. 2.b: The DoD OIG recommended that the Deputy Assistant Secretary of the Navy for Procurement issue a memorandum to remind Navy contracting officers of Federal Acquisition Regulation subpart 4.803, Contents of Contract Files, and Federal Acquisition Regulation subpart 15.403, Obtaining Certified Cost or Pricing Data, requirements to obtain all certified cost or pricing data to determine fair and reasonable prices and ensure that all data used to determine fair and reasonable prices are maintained as part of the contract file.

Rec. 3.a: The DoD OIG recommended that the Deputy Assistant Secretary of the Air Force for Acquisition, Technology, and Logistics reevaluate the contract action with up to $0.7 million in unsupported costs, identified in Appendix B, to determine whether the price associated with the Ukraine security assistance was fair and reasonable and, based on the results of the review, take the necessary steps to recover any awarded cost that is more than the fair and reasonable price.

Rec. 3.b: The DoD OIG recommended that the Deputy Assistant Secretary of the Air Force for Acquisition, Technology, and Logistics issue a memorandum to remind Air Force contracting officers of Federal Acquisition Regulation subpart 4.803, Contents of Contract Files, and Federal Acquisition Regulation subpart 15.403, Obtaining Certified Cost or Pricing Data, requirements to obtain all certified cost or pricing data to determine fair and reasonable prices and ensure that all data used to determine fair and reasonable prices are maintained as part of the contract file.

We recommend the OFO San Diego Field Office Director, CBP, in coordination with partner agencies, regularly and continuously refine current strategies and identify new strategies to manage delays in detainee transfers to partners to meet time in custody standards at Calexico West POE.

Review and pay claimants the underpayments we identified, as applicable.

Add controls to ensure employees properly notify claimants when disability claims are denied and manual notifications are required.

Add controls to ensure employees complete all mandatory claim development prior to denying disability claims.

The principal executive director of the Office of Acquisition, Logistics, and Construction considers whether any additional training or other measures are necessary with respect to reporting the wrongdoing of a supervisor and the acceptance of free meals and drinks by VA employees during the February 2023 site visit.

The principal executive director of the Office of Acquisition, Logistics, and Construction determines whether any additional guidance, training, or oversight is needed with respect to ensuring VA employees do not improperly solicit sponsorships for VA events that do not primarily benefit veterans.

VAs designated agency ethics official determines whether any additional steps need to be taken in connection with Ms. Dawsons 2023 public financial disclosure based on the findings of this report.

Facility leaders identify barriers to providers completing toxic exposure screenings and implement actions to ensure providers complete screenings within 30 days of initiation.

Resume conducting firsthand investigations, in accordance with Title 44 section 1909, paragraph 2.

Update SOD 312 to include rubrics and definitions, along with a simple checklist, as a minimal firsthand investigation that executives can use during commemorative event trips.

Request JCP approval for measures that are considered necessary for the economical and practical implementation of the FDLP, such as including commemorative events, training, or consultations as firsthand investigations.

Develop and use a system of recordkeeping to track notifications to the JCP and JCP approval of SuDoc activities for the economical and practical implementation of the FDLP.

Finalize and formally implement the Enterprise Data Management Plan. At a minimum but not limited to, the Enterprise Data Management Plan should clearly define the processes and responsibilities for developing, maintaining, and updating a comprehensive and accurate inventory of all agency data assets and their associated metadata.

Complete an annual review of all privileged accounts to assess whether the elevated privileges remain necessary and promptly remove or adjust any access that is no longer required.

Implement requirements across all EL maturity tiers to ensure events are logged and tracked in accordance with OMB M-21-31.

Establish and document physical security standards for the agency that include a risk-based decisionmaking framework to
a. raise and resolve physical security considerations and concerns.
b. document physical security decisions, including describing the rationale for any deviations from physical security standards.

Assign responsibility for managing third-party access cards for Board-leased spaces.

Ensure that the responsible group develops and implements a process to
a. collect and deactivate third-party access cards from offboarded Board personnel.
b. periodically reconcile third-party access card rights against human resources' list of active Board employees and contractors.

Establish a policy that defines the Technical Security Bureau’s responsibilities and the standard operating procedures needed to fulfill those responsibilities.

Develop and document
a. measurable performance objectives for the Technical Security Bureau’s responsibilities.
b. a monitoring process to assess the Technical Security Bureau’s progress toward achieving those objectives.

Confirm that medical facility directors develop local guidance on using automated dispensing cabinets in accordance with VHA Directive 1108.21 (and any revisions to this directive) and that facilities comply with that local guidance.

Require Pharmacy Benefits Management Services to revise VHA Directive 1108.21 to include routine monitoring for the use of generic information as a requirement in facility-level guidance for automated dispensing cabinets.

Ensure, in coordination with the controlled substance coordinator, or appropriate designee, and Veterans Integrated Service Networks, that reports detailing cabinet transactions for controlled substances removed using generic information are reviewed as part of required controlled substance inspections.

The Overton Brooks VA Medical Center Director conducts a comprehensive review of the patients hospitalization and takes action as indicated, including quality management improvement processes such as a peer review.

The Overton Brooks VA Medical Center Director ensures medical staff recognize the importance of obtaining hospitalized patients non-VA medical records and assesses the current processes for obtaining non-VA medical records, identifies any barriers to completion, and takes action as warranted.

The Overton Brooks VA Medical Center Director assesses the application of the one-to-one observation policy and practices at the facility, and takes action as warranted.

The Overton Brooks VA Medical Center Director reviews interim behavioral patient record flag processes to ensure implementation of safety strategies for staff and patients, and takes action as warranted.

The Overton Brooks VA Medical Center Director evaluates whether documentation of patient and patient-related behavioral events are reflected accurately in the electronic health record to facilitate continuity of care and communication among medical staff and takes action as necessary.

Verify that Ministry of Health in Jordan corrects the instance of material noncompliance detailed on page 7 of the audit report.

We recommend that the PBS Commissioner institute policies and procedures to ensure battery systems are designed, installed, operated, and maintained in accordance with federal regulations, PBS policy, and building code requirements.

We recommend that the PBS Commissioner institute policies and procedures to ensure training requirements are designed and implemented for PBS and PBS contractor personnel working with battery systems and associated technologies.