Federal Reports

The objective of our audit was to determine whether the Department’s fleet program operates in accordance with applicable federal fleet requirements for vehicle operations, acquisitions, and utilization. We found that the Department is not operating its fleet program in accordance with federal fleet requirements. Specifically, we identified issues in the following areas: (1) Operations—The Department’s fleet inventory data is unreliable due to inaccuracies and incompleteness. (2) Acquisitions—The Department’s Personal Property Management Manual lacks commercial lease guidance for the Office of the Secretary, which did not document justifications for vehicle specifications or upgrades. (3) Utilization—The Department does not consistently document vehicle usage, conduct comprehensive utilization reviews, and determine its optimal fleet inventory. We recommend that the Chief Financial Officer and Assistant Secretary for Administration do the following: (1) Periodically review and ensure all bureau vehicle information is complete and accurate in the Department’s FMIS. (2) Update the PPMM to include guidance for OS commercial leasing. The Department should ensure other PPMM requirements do not similarly exclude OS. (3) Document justifications for mission-essential vehicle specifications when not obtaining leased vehicles through GSA. (4) Update policies and procedures to include requirements for bureaus to maintain adequate documentation of vehicle usage. (5) Provide refresher training to fleet managers to ensure they are aware of all federal and updated Departmental fleet management requirements. (6) Direct Departmental / bureau fleet managers to perform and document an annual analysis of fleet utilization in accordance with Departmental policy and Congressional direction. (7) Perform a VAM study at least every 5 years, to produce a profile of its optimal fleet inventory, and periodically monitor results between VAM studies.

Our objective was to evaluate recent delivery and scanning performance for selected U.S. Postal Service delivery units we audited in fiscal year (FY) 2019. We audited seven of these units based on carriers returning late to the office and 11 units based on the number of package scans performed at the unit instead of the delivery address. These units are in 17 districts throughout the seven Postal Service areas.

We contracted this audit with Cotton & Company LLP, which found that FEMA did not ensure Monroe County, Florida (the County) established and implemented policies, procedures, and practices to ensure it accounted for and expended Public Assistance program grant funds awarded to disaster areas in accordance with Federal regulations and FEMA guidance. Specifically, the County did not allocate anticipated and actual insurance proceeds totaling $5 million to reduce FEMA’s share of disaster costs; charged $265,928 for ineligible stand-by time and other ineligible expenses; and requested $84,681 in unsupported and ineligible costs for multiple tasks including clearing emergency access and costs related to flooding. Additionally, the County overstated $34,378 in force account labor costs that were unreasonable and therefore ineligible for grant funding; overpaid a debris removal contractor, resulting in $2,403 in ineligible costs; and charged $1,080 to PW 1512 for security costs that were unsupported and are therefore ineligible for grant funding. We made 18 recommendations that that, when implemented, should improve Monroe County, Florida’s management of FEMA Public Assistance funds. FEMA concurred with our 18 recommendations.

We investigated whether Wild Horse and Burro Program staff used Government charge cards to pay for expenses related to personally owned horses.

We did not substantiate the allegation that a Bureau of Indian Affairs official violated the ethics pledge or ethics regulations.