In 2007, TVA issued a procedure to ensure consistancy in the tracking and handling of contract documents and associated files across TVA. The procedure established a standard method to be used by all TVA organizations for the storage and retrieval of contract documentation in Contracts Central, TVA's repository for contract records.We conducted an audit of Supply Chain's centralized handling of contract documents to assess and determine compliance with the policy, We found Supply Chain was not in compliance with TVA' s policies regarding the use of Contracts Central. Specifically, our review of 225 contracts found only 120 contracts (53.3 percent) were available in Contracts Central. Although we identified several technical reasons for Supply Chain's noncompliance with TVA's policy, overall, it appeared many Contract Managers and Procurement Agents did not understand the importance of having contract documents located in a centralized location. Additionally, we found TVA's original Contracts Central policy had been superseded and much of the pertinent guidance and specific policy information had been ommitted.TVA management agreed with our findings and plans to (1) reinforce the importance and benefits of Supply Chain's use of Contracts Central, (2) correct various technical deficiencies identified, and (3) provide training and enhanced guidance on the handling of contract documents.
| Report Date | Agency Reviewed / Investigated | Report Title | Type | Location | |
|---|---|---|---|---|---|
| Tennessee Valley Authority | Review of Supply Chain's Controls Over Contract Documents | Audit | Agency-Wide | View Report | |
| Nuclear Regulatory Commission | Audit of NRC's Purchase Card Program | Audit | Agency-Wide | View Report | |
| Department of Education | ED OIG 62nd Semiannual Report to Congress | Semiannual Report | Agency-Wide | View Report | |
| Federal Deposit Insurance Corporation | FDIC Office of Inspector General's Semiannual Report to the Congress | Semiannual Report | Agency-Wide | View Report | |
| Department of Justice | Audit of Denton County Sheriff's Office Equitable Sharing Program Activities, Denton, Texas | Audit |
|
View Report | |
| AmeriCorps | Agreed-Upon Procedures of Corporation for National and Community Service Grants Awarded to the Virginia Office on Volunteerism and Community Service | Audit | Agency-Wide | View Report | |
| Nuclear Regulatory Commission | Audit of NRC's Oversight of Independent Spent Fuel Storage Installations Safety | Audit | Agency-Wide | View Report | |
| Department of Justice | Audit of the Office of Justice Programs Rural Law Enforcement Assistance Grant Awarded to the City of Aberdeen, Washington | Audit |
|
View Report | |
| Office of Personnel Management | Audit of Optima Health Plan Virginia Beach, Virginia | Audit | Agency-Wide | View Report | |
| Peace Corps | Management Alert Report: Mitigating a Potential Electrical Safety Hazard | Other | Agency-Wide | View Report | |
