Open Recommendations

Validate that the NCUA completes quarterly account reviews for the (b) (7)(E) and (b) (7)(E) systems.

Implement automatic disabling of privileged (b) (7)(E) user accounts upon 30 days of inactivity or document any risk-based decisions, including compensating controls.

The Director, Collection Policy, Small Business/Self-Employed Division, should remind employees of the NFTL filing requirement for notifying a taxpayer’s representative(s) who are authorized for any tax period listed on the NFTL and designated to receive notices and updating the ICS Power of Attorney Module with new information pertaining to those representative(s).

Coordinate with the Alaska DPS to evaluate the feasibility of including a needs assessment within its ongoing efforts to develop a funding strategy to help ensure program sustainability and effectiveness.

Work with the Alaska DPS to remedy $40,779 in unsupported questioned costs for the Alaska DPS's software purchases.

Ensure the Alaska DPS establishes policies and procedures to ensure program income requirements are adequately communicated to subrecipients and that program income earned is being tracked, reported, and expended in accordance with the VOCA Guidelines.

Ensure the Alaska DPS updates its written policies and procedures to reflect its current subaward selection process.

Ensure the Alaska DPS establish written policies and procedures to ensure 10 percent of its total grant funds are awarded to each of the victim categories, as required by the VOCA Guidelines.

Work with the Alaska DPS to establish a monitoring mechanism that will ensure that it adheres to the frequency of financial desk reviews, as required by the Alaska DPS policy.

Remedy $117,352 in unsupported subrecipient personnel expenditures.

Remedy $9,282 in unallowable subrecipient expenditures.

Remedy $59,018 in unreported program income earned by Subrecipient C.

Ensure the Alaska DPS establishes a monitoring mechanism so that it adheres to the frequency of on-site monitoring reviews, as required by the Alaska DPS policy.

Require the Alaska DPS to ensure the periodic verification of subrecipient performance metrics, as required by the Alaska DPS policy.

(U) Rec.1: The DoD OIG recommended that the Assistant Secretary of Defense for Acquisition, update existing intellectual property policy and include a responsibility for program management offices to maintain documentation that supports the defined and validated data requirements.

(U) Rec 2: The DoD OIG recommended that the Assistant Secretary of the Air Force for Acquisition, Technology, and Logistics, require the following program management office personnel supporting major weapon system acquisitions to complete and maintain the Defense Acquisition University's Foundational Intellectual Property Credential. a. (U) Program Manager. b. (U) Deputy Program Manager.c. (U) Contracting Officer. d. (U) Data Manager or equivalent.

Embassy Port of Spain should implement a records management program that complies with Department standards.

Implement policy and procedures that require coordination with all responsible parties to create and display notices in retail lobbies on any changes to service by the date the change becomes effective.

Identify and implement the best method for updating retail signage that aligns with the Priority Mail Express service guarantee offered by individual post offices.

Develop policy and procedures to communicate mail product changes to retail personnel, ensuring they can accurately advise customers on those changes.

Establish standard operating procedures for requesting approval and implementing a Priority Mail Express service guarantee suspension expeditiously once impacts to nationwide operations are identified.

We recommend the Council document and implement FFR reporting procedures that adhere to cost allowability restrictions prohibiting state agencies from reporting subrecipient cost shares as their own cost share (General Terms #13), or reporting the same costs across multiple awards (2 CFR 200.403).

We recommend the Council establish controls over its FFR reporting procedures that ensure the procedures were followed and report costs are allowable.

We recommend the Council works with its subrecipient to ensure understanding of, and compliance with, Poetry Out Loud (POL) regulations and requirements.

We recommend the Council document subrecipient notification procedures that adhere to the requirements established in 2 CFR 200.332(b)1, and establish controls that ensure the procedures are followed.