Open Recommendations

The Chief Information Officer should ensure that all configurations for GSS BDA assets adhere to federal and IRS policies.

The Chief Information Officer should ensure the asset discovery tool is properly configured to the source data to accurately account for all GSS BDA assets.

(U) Rec. 1: Report is Classified.

(U) Rec. 1: The DoD OIG recommended that the Director of the Defense Security Cooperation Agency revise Defense Security Cooperation Agency Manual 5105.38-M to address DoD storage of benefiting partner-owned items. The revisions should address situations where benefiting partners cannot immediately receive items and should specify how the DoD should segregate and store these items to prevent incorrect accounting on DoD property records.

We recommend the Acting Assistant Secretary for Employment and Training establish a policy that requires evaluation criteria or standards to be used to ensure grant applications include evidence of a specific issue prior to awarding a grant intended to address said issue.

We recommend the Assistant Secretary for Employment and Training develop additional guidance and staff training to improve monitoring of grant recipients, including a focus on reviewing progress reports to ensure reporting complies with requirements and grant recipients are on target to achieve grant goals as identified in the grant agreement.

We recommend the Assistant Secretary for Employment and Training review $2,827,736 in costs for grant projects that did not achieve project goals and recover funds where appropriate.

We recommend the Acting Assistant Secretary for Employment and Training develop guidance for planning new discretionary grant programs to ensure better coordination, minimize duplication of effort, and promote more efficient use of grant funds.

Automate Postal Service Form 1571, Undelivered Mail Report, for delayed mail reporting in the Delivery Condition Visualization system and require carriers to use the automated format at the end of the day to report undelivered mail.

Develop a process to identify delivery units with a high risk of unreported or underreported delayed mail, and follow up with district management to enforce compliance.

Develop and provide a standard work instruction that lists and links to the applicable reports and tools unit managers are required to use to monitor daily scanning compliance.

Add instructions to the beginning of the certification screen in the RADAR system notifying supervisors of the current procedures for conducting arrow key certifications and have the system automatically generate a report notifying the U.S. Postal Inspection Service of any missing keys.

Develop and implement program controls within the RADAR system to prevent managers from inputting inaccurate arrow key information.

Develop and implement a plan for district management to conduct targeted arrow key inventory reviews on a regular basis until new technological initiatives are fully implemented.

We recommend that USAID's Office of Acquisition and Assistance Cost, Audit and Support Division/Contract Audit Management Branch verify that Management Systems International, Inc., corrects the one
material weakness in internal control detailed on pages 12 to 15 of the audit report.

Review Puerto Rico Department of the Family’s training and procedures for completing the Form SSA-4513 to ensure accurate reporting.

Work with the Department of Agriculture to ensure Puerto Rico Department of the Family implements internal controls over its financial reporting responsibilities for Federal funds.

FHFA's DHMG Deputy Director should review and update, as necessary, the design of all scoring templates to reflect current practices and provide clarity regarding what fields require completion.

FHFA's DHMG Deputy Director should develop and implement written review and reconciliation procedures to ensure that all scoring template evaluations are complete, accurate, and correspond to the final qualitative impact scores used to rate the Enterprises’ annual Duty to Serve performance.

FHFA's DHMG Deputy Director should revise internal written guidance for the oversight of the Enterprises’ compliance with Duty to Serve requirements to incorporate up-to-date practices that include the following:
a. Review and approval procedures for assigning and documenting scores and ratings for evaluation of the Enterprises’ Plans and performance;
b. Review and approval procedures to ensure that DHMG accurately calculates annual evaluation scores and ratings;
c. Procedures for the practice and frequency of conducting routine meetings with the Enterprises and documenting and communicating results to relevant FHFA stakeholders; and
d. Procedures for the documentation and submission of quarterly monitoring reviews…

Develop and implement an official policy and procedures for the management and implementation of the strategic partnership process.

Develop and implement a policy and procedures for storing, safeguarding, and reporting
accurate partnership information such as memorandums of understanding and progress
reports to comply with the partnership process.

Develop guidance for evaluating potential partnerships based on strategic need and opportunity.

Develop and implement a contingency planning process in the event that not all pledged funding from a partner is received.

Develop and provide training on the policy and procedures for the strategic partnership process.