Open Recommendations

(U) Rec. 2.a: The DoD OIG recommended that the Commander of U.S. Air Forces Central Detachment 6 ensure contractor personnel update courtesy storage agreements to require tenant organizations to initially report all munitions data, including net explosive weight totals, and to report changes in munitions storage to the contractor.

(U) Rec. 2.b: The DoD OIG recommended that the Commander of U.S. Air Forces Central Detachment 6 ensure contractor personnel track the net explosive weight totals for all munitions stored in the munitions storage area.

(U) Rec. 2.c: The DoD OIG recommended that the Commander of U.S. Air Forces Central Detachment 6 ensure that the contracting officer's representative audits include the contractor's compliance with tracking net explosive weight totals for all munitions, including tenant organization munitions, stored in the munitions storage area.

(U) Rec. 2.d: This recommendation is Controlled Unclassified Information

As expeditiously as possible, Treasury's Office of the Assistant General Counsel for General Law, Ethics and Regulation (GLER) should develop and implement standard operating procedures, including monitoring, to ensure ethics officials fully utilize the Ethics Tracker database to track requests, substantive advice and counsel provided, as well as documentation of final resolution of issues.

As expeditiously as possible, Treasury's Office of the Assistant General Counsel for General Law, Ethics and Regulation (GLER) should consider completing a cost-benefit analysis to determine if a fully integrated and automated tracking system would benefit GLER with its ethics responsibilities.

Ensure that the OHC continues to monitor dependent eligibility on a biweekly basis and corrects discovered discrepancies.

Ensure that the OHC conducts a comprehensive annual review of the control activities for administering the agency’s vision and dental programs to ensure that they are operating effectively.

Develop and periodically provide tailored training for employees who administer the agency’s vision and dental programs.

VA’s chief acquisition officer and principal executive director for the Office of Acquisition, Logistics, and Construction in consultation with the Office of General Counsel, as authorized by 31 U.S.C. § 3711, determine the full magnitude of the loss from the DALC Recreation Group’s improper sale of VA property and take appropriate action to recover the losses, including any proceeds of the auctions currently within the custody or control of the DALC Recreation Group.

Coordinate with the Ohio AG to reexamine the Ohio AG's funding strategy, to include periodically conducting updated needs assessments and establishing an underserved population category definition.

Coordinate with the Ohio AG to consider whether a formal, more inclusive solicitation strategy needs to be developed based upon the results of the Ohio AG's reexamination of its funding strategy in Recommendation Number 1.

Ensure the Ohio AG's subaward packages include all current, required grant information.

Ensure the Ohio AG revises its subrecipient monitoring policy to help ensure appropriate monitoring activities are conducted in compliance with federal requirements and that all relevant personnel are aware of this policy. In particular, the subrecipient monitoring policy should cover, at a minimum: (1) the programmatic monitoring of subrecipients; (2) subrecipient compliance with award special conditions; (3) risk assessment criteria and timeliness; (4) subrecipient single audit review, including issuing management decisions and appropriate corrective actions when necessary; and (5) documentation to support that subrecipient performance data is complete and accurate.

Require the Ohio AG to bring into alignment its subrecipient risk assessment policy and the tool designed to assess subrecipient risk.

Ensure the Ohio AG revises its financial policies and procedures to help ensure adequate administration of federal award funds and that all relevant personnel are aware of these policies. In particular, the financial policies and procedures should cover, at a minimum: (1) completing appropriate Subgrant Award Report (SAR) submissions; (2) drawdown-related reconciliation procedures, which ensure that funds are spent or returned to DOJ within 10 days of being drawn down; and (3) matching cost reporting on Federal Financial Reports (FFR) to help ensure the information reported is reconciled to supporting data, reviewed by appropriate personnel, and that data supporting the…

Ensure the Ohio AG develops a mechanism to complete subrecipient monitoring timely and in accordance with its policy.

Require the Ohio AG to develop a plan to conduct a site visit and/or desk review of those subrecipients that did not receive a review in the past 24 months, as required, with priority given to those subrecipients that did not receive a site visit and/or desk review within our audit scope.

Remedy the $68,674 in unsupported subrecipient personnel expenditures.

Coordinate with the Ohio AG to ensure that the Ohio AG properly executes financial and programmatic monitoring of its subrecipients in compliance with Ohio AG policies and forms, to include that supporting documentation of each monitoring activity is collected, reviewed, and maintained.

Coordinate with the Ohio AG on the appropriate and reasonable submission of Subgrant Award Reports (SAR) for its previously awarded VOCA subgrants.

Require the Ohio AG to update its written policy to cover current matching cost requirements and match waiver procedures, including expectations for the reporting of matching costs when match waivers have been issued.

Instruct PRDOH and PRHFA to develop and implement clear and consistent guidelines and procedures that establish a verifiable methodology for determining the amount of financial awards granted to eligible HBA participants.

Include, as part of the revised procedures, a requirement to document within each case in SSP a detailed (1) calculation of the household income and (2) the analysis and computations conducted by the PRHFA underwriter for determining the amount of the financial assistance award.

Instruct PRDOH and PRHFA to provide training and guidance to participating lending institutions related to the updated guidelines and procedures for determining the financial award granted to HBA participants to ensure that program funds are distributed in an equitable manner.