Open Recommendations

Embassy Dar es Salaam should bring its fire protection program into compliance with Department standards.

Embassy Dar es Salaam should comply with applicable Department overseas motor vehicle safety requirements for chauffeurs and incidental drivers under chief of mission authority.

Embassy Dar es Salaam should comply with Department standards for anti-nepotism reviews.

Embassy Dar es Salaam should enable port security on its Sensitive But Unclassified access switches in accordance with Department standards.

Implement an automated process, which notifies all relevant IT system owners of pending separations and reassignments.

Determine whether individuals who departed NARA since April 27, 2020 still have access to related IT systems. Ensure IT system access for these individuals has been terminated.

Evaluate the process and/or definition for reassignments as defined in NARA 215 to ensure it meets the business needs of National Personnel Records Center’s Core environment.

Revise NARA 215 requirements for outstanding debt obligations for separating individuals.

Update and implement NARA 215 requirements to establish clear reporting lines among those units with off-boarding and property management duties.

Ensure communication of revised NARA 215 with NARA Clearance Officials.

WCF officials should amend the current DR to include instructions on the IAA process that explain the necessity and timing of having a binding agreement in place before the transfer of funds and provision of services. The amendment should also include instructions to elevate any non-compliance issues.

Work with SCPs' and WCF activity centers' officials to implement a records management process that will require records be maintained in such a manner that information and documents are complete and readily retrievable.

We recommend USAID/ Philippines: Verify that Philippine Business for Education, Inc. corrects the one instance of material noncompliance detailed on pages 29 to 31 of the audit report.

Rec. A.1: The DoD OIG recommended that the Under Secretary of Defense for Personnel and Readiness review the religious accommodation request process for vaccinations to identify efficiencies that could be achieved during periods of high-volume requests and issue guidance accordingly to decrease processing times.

Rec. B.1: The DoD OIG recommended that the Director, Defense Health Agency, in coordination with the Secretaries of the Military Departments, develop and implement a requirement for personnel to maintain supporting documentation for medical exemptions in Service members' medical records and administrative exemptions in Service members' personnel records.

Rec. C.1: The DoD OIG recommended that the Under Secretary of Defense for Personnel and Readiness: a) develop and issue guidance to require uniform discharge types for all Service members discharged for misconduct solely for vaccination refusal; and b) develop and issue guidance to assign uniform reentry codes for all Service members discharged for misconduct solely for vaccination refusal.

Use the contract terms remaining in the contract to prompt Bechtel to meet the self-performance objective by encouraging and incentivizing more subcontracting.

Discuss the self-performance status with Bechtel, develop a mutual method of accurately calculating self-performance, and establish a plan to monitor the self-performance objective on a regular basis.

Evaluate the impact of contract time extensions on the self-performance percentage objective and its effect on the Subcontracting Plan goals, and adjust the contract (if appropriate).

Ensure Bechtel identifies all teaming arrangements, related entities, and affiliates needed to facilitate reviews for subcontractor unallowable fees on a regular basis.

Review Bechtel’s corrective actions for invoice review to validate implementation and effectiveness, and confirm that Bechtel has identified all unallowable fees that have been billed to the Department.

Evaluate the invoice review process for the depth and breadth required to make a complete and accurate review of the allowability, allocability, and reasonableness of invoice costs before payment.

Ensure that Bechtel follows its policies, procedures, and practices that allow subcontractors 30 or more days to respond to request for proposals unless a specific justification is documented.

Develop a policy or procedure to periodically evaluate whether the Department's practice of awarding terms that require payment in less than 30 days is in the best interest of the Government.

Ensure Bechtel identifies all teaming arrangements, related entities, and affiliates needed to facilitate reviews for subcontractor unallowable fees on a regular basis.