Open Recommendations

Coordinate with the Ohio AG to ensure that the Ohio AG properly executes financial and programmatic monitoring of its subrecipients in compliance with Ohio AG policies and forms, to include that supporting documentation of each monitoring activity is collected, reviewed, and maintained.

Coordinate with the Ohio AG on the appropriate and reasonable submission of Subgrant Award Reports (SAR) for its previously awarded VOCA subgrants.

Require the Ohio AG to update its written policy to cover current matching cost requirements and match waiver procedures, including expectations for the reporting of matching costs when match waivers have been issued.

Instruct PRDOH and PRHFA to develop and implement clear and consistent guidelines and procedures that establish a verifiable methodology for determining the amount of financial awards granted to eligible HBA participants.

Include, as part of the revised procedures, a requirement to document within each case in SSP a detailed (1) calculation of the household income and (2) the analysis and computations conducted by the PRHFA underwriter for determining the amount of the financial assistance award.

Instruct PRDOH and PRHFA to provide training and guidance to participating lending institutions related to the updated guidelines and procedures for determining the financial award granted to HBA participants to ensure that program funds are distributed in an equitable manner.

Coordinate with the Arizona DPS to enhance its grant administration policies and procedures to ensure that regular desk reviews and on-site monitoring of subawards is conducted for all subrecipients in accordance with the VOCA Guidelines and establish a plan to perform on-site monitoring for those subawards that have not received an on-site monitoring visit within the last 2 years.

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division verify that Accin Contra el Hambre corrects the instances of material noncompliance, detailed on pages III-2 and III-3 of the report.

Evaluate and consider enhanced solutions to store backup data, as described inthe report, and update the Storage Systems Backup Data Protection StandardOperating Procedures, as appropriate.

Conduct an analysis to identify viable alternatives for testing restoration of ActiveDirectory from backups, or have senior management formally accept the risk ofnot testing these backups.

(U) Rec. A.1.b: The DoD OIG recommended that the Under Secretary of Defense for Personnel and Readiness update and implement retained organ policy to align with current policy and practice related to retained organs and specimens.

(U) Rec. A.1.c: The DoD OIG recommended that the Under Secretary of Defense for Personnel and Readiness continue to honor, to the extent practicable and consistent with section 1471, title 10, United States Code and current policy, proactive and timely requests from next of kin for religious accommodations related to forensic pathology investigations and disposition of remains. This includes updating and implementing the policy that retained organs and specimens are to be treated in the same manner as remains, when honoring religious accommodation.

(U) Rec. A.2: The DoD OIG recommended that the Director, Defense Health Agency, after the Under Secretary of Defense for Personnel and Readiness updates and implements policy, develop and implement Armed Forces Medical Examiner System policy, processes, and procedures related to retained organs or specimens.

(U) Rec. B.1.b: The DoD OIG recommended that the Director, Defense Health Agency consider the impact of separate disposition for organs because different specialty consultations were needed, versus disposition of decedent's retained organs together, and develop and implement policy and procedures accordingly.

(U) Rec. B.1.d: The DoD OIG recommended that the Director, Defense Health Agency update and implement system capabilities to allow Armed Forces Medical Examiner System officials to effectively and efficiently track the progression of retained organ (specimens) from collection through disposition.

We recommend that the Bureau for Asia, in coordination for the Office of the Chief Financial Officer, take the following actions: Document and disseminate to staff with enterprise risk management (ERM) equities, the bureau's ERM governance structure, the roles and responsibilities of each member within the structure, and the bureau's review and assessment process for its assessable units.

The Office of Health Services and the Country Director either identify a local backup medical provider or renew the post’s agreement with the State Department.

The Office of Health Services details what the Medical Action Plan review process at the post level should include.

The Office of Health Services collaborates with the posts to implement a uniform tracking system to ensure referral facility and consultant assessments comply with Technical Guideline 204.

The Office of Health Services ensures that the posts develop schedules to assess referral consultants and facilities in compliance with Technical Guideline 204.

Embassy Dar es Salaam should process family-based immigrant visa petitions in accordance with Department standards.

Embassy Dar es Salaam should return immigrant visa documents in accordance with Department standards.

Embassy Dar es Salaam should implement standard operating procedures for management of federal assistance awards to comply with Department standards.

Embassy Dar es Salaam should implement a training program for staff responsible for managing federal assistance awards.

The Bureau of International Narcotics and Law Enforcement Affairs, in coordination with Embassy Dar es Salaam, should conduct joint evaluation reviews with the government of Tanzania in accordance with the letter of agreement and memorandum of understanding.