Open Recommendations

We recommend that the Bureau of Fiscal Operations take the actions as required by Office of Management and Budget guidance in regard to noncompliance for third consecutive year for the same program to ensure that Railroad Retirement Board programs for vendor payments and employee payments are brought into compliance.

Ensure the Tribe complies with Procurement, Suspension and Debarment Requirements.

Recover $25,646 from the Tribe, if applicable.

Reiterate to financial institutions the requirement to notify their primary regulator of the existence of new service relationships, and develop a process to periodically reconcile and refresh the listing of multiregional data processing firms and technology service providers.

We recommend that the Director of ICE or a designee:Develop a standardized training curriculum for all current and future Deportation Officers, including recurrent refresher training courses for docket review and detained and non-detained case management.

We recommend the Bureau of Fiscal Operations improve training provided for travelers and designated travel approvers to ensure understanding of the Federal Travel Regulations and E2.

We recommend the Office of Administration conduct refresher training on required travel card usage requirements for travel cardholders and approvers to ensure compliance with the Federal Travel Regulations.

We recommend the Bureau of Fiscal Operations conduct refresher training for travelers and travel approvers on the Federal Travel Regulations and Railroad Retirement Board travel policies and procedures to ensure that travel documentation is properly uploaded and maintained in E2.

Implement a process for headquarters and district personnel to manage the ERP program more effectively by periodically (e.g., quarterly or semi-annually) reviewing reports from the tracking system.

Maintain an ERP review checklist on MSHA’s website that is updated when requirements change.

Issue additional guidance and provide refresher training on how to enter ERP data into the tracking system and use the tracking system to provide oversight.

Issue regulations or guidance to make mine operators aware of tools currently available on MSHA’s website they can use when developing their ERPs and clarify when mine operators should submit an ERP and whether mine operators can exclude certain information from the ERP.

Standardize the ERP review and approval processes and tools across MSHA districts. At minimum, the procedures should specify the a. type of reviews (specialist and/or inspector) the districts should be completing and the frequency for each type of review, b. steps the reviewer should take for a specialist review versus an inspector review and the tools (e.g., standardized review checklist) to use during each review, and c. dates (e.g., Date Received and Decision Date) to enter into the tracking system and instructions on where to obtain each date.

Reissue PPL P16-V-01 to clarify the mine operators' responsibility for local coordination under the MINER Act. The revision should:a. Inform mine operators to insert language in their ERP referencing the call lists posted at the mine if the ERP does not include them.b. Clarify how a mine operator establishes procedures for coordination and communication between the operator, mine rescue teams, and local emergency response personnel and makes provisions for familiarizing local rescue personnel with surface functions that may be required in the course of mine rescue work.

We recommend that OSMRE require States to review and certify that coal projects in e-AMLIS are accurate and complete.

Formalize agreements that enable I&A field officials to develop intelligence reporting with DHS components in the field, based on pilot program results.

Develop and implement guidance for intelligence reporting in the field.

Develop and implement a formal mechanism for reviewing I&A intelligence reporting from the field, including a logging and tracking process.

Develop and implement guidance for field officials granting them local release authority for intelligence reporting.

Review and update the reachback policy for the CGF program to be consistent with actual practice and reduce the need for waivers. In reviewing and updating the reachback policy, the Bank should analyze the case-by-case determination of a reachback relative to the average policy date (i.e., operative date); consider establishing limits on the utilization of the facility for reachback transactions; set requirements for communicating analysis of reachback issues to decision makers including the Board; and establish procedures for consideration of waivers to the policy. This would include documenting the supporting evidence in the credit file.

We recommend that OSMRE obtain authoritative Federal guidance from GAO for the disposition of interest earned.

We recommend that OSMRE ensure appropriate treatment of interest earned.

We recommend that OSMRE resolve the $2.1 million in earned interest.

Ensure that the Government complies with the Equipment and Real Property Management Requirements.

Provide documentation to show that costs totaling $942,636 for activity 7099 were for employees' actual time spent benefiting the activity or repay its program from non-Federal funds for any amount that it cannot support.

Provide documentation to show that costs totaling $100,000 for activity 6865 benefited the activity or repay its program from non-Federal funds for any amount that it cannot support.

The NARA CIO should conduct and document a risk assessment specific to NARA’s implementation of cloud computing in coordination with NARA's Chief Risk Officer.

The NARA CIO should coordinate with the Chief Acquisitions Officer, and General Counsel to establish a working group to evaluate and monitor recommendations and best practices for cloud computing procurement in order to improve the content and effectiveness of the CPIC Business Case Form.

(U) Rec. A.1: The DoD OIG recommended that the Program Executive Office Integrated Warfare System Program Executive Officer correct Surface Electronic Warfare Improvement Program Blocks 1B1 and 1B2 deficiencies.

(U) Rec. B.1.a: The DoD OIG recommended that the Program Executive Office Integrated Warfare System Program Executive Officer correct Surface Electronic Warfare Improvement Block 2 system deficiencies.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to provide supporting documentation to justify the $88,534 in unsupported travel and training costs related to out-of-State trainings, meetings, and conferences. Any amount determined to be ineligible should be repaid from non-Federal funds to the Operating Fund.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to provide supporting documentation to justify the $27,599 in unsupported training travel and per diem expenses related to quarterly meetings and trainings offered by HAI. Any amount determined to be ineligible should be repaid from non-Federal funds to the Operating Fund.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to provide supporting documentation to justify the $27,487 reimbursed to Authority officials for various costs, such as health coverage waiver incentives, supplies, food, and decorations. Any amount determined to be ineligible should be repaid from non-Federal funds to the Operating Fund.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to reimburse the Operating Fund from non-Federal funds for $61,145 in ineligible expenditures for personal expenses, such as meals, grocery items, gift cards, flowers, golf, an award dinner, Costco and AAA memberships, and a church deduction.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to reimburse the Operating Fund from non-Federal funds for $8,190 in ineligible salary advance.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to reimburse the Operating Fund from non-Federal funds for the $4,048 in ineligible civil service fines.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to obtain retroactive approval from HUD for the $90,000 lawsuit settlement related to a former employee. If approval is not obtained, the Authority should reimburse $90,000 to the Operating Fund from non-Federal funds.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to provide documentation to support that $13,340 in rent collected in March 2016 was deposited into an appropriate bank account or repay the Operating Fund from non-Federal funds for any amount not properly deposited.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to provide documentation to justify the $106,971 in unsupported rent that was written off for 52 tenants. Any amount determined to be ineligible should be repaid from non-Federal funds to the Operating Fund.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to reimburse the program income account from non-Federal funds for $21,857 in ineligible expenditures for golf outings, banquets, or dinner shows.

We recommend that the Acting Director of HUD's Newark Office of Public Housing instruct Authority officials to provide documentation to justify $37,671 that did not have receipts or other support showing how these transactions were used for low-income housing and benefited the residents or repay the program income account from non-Federal funds for any amount not supported.