Open Recommendations

The Bureau of Information Services should develop a strategic organizational privacy plan that is multi-organizational and represents the Railroad Retirement Board as a whole.

The Bureau of Information Services should develop a policy on communication between bureaus regarding changes in personally identifiable information.

The Bureau of Information Services should develop a policy on the use and protection of personally identifiable information in testing, training, and research.

Provide adequate supporting documentation for the $1,628,130 in unsupported salary and benefit costs or repay the CDBG program from non-Federal funds.

The Executive for Legislative Archives, Presidential Libraries, and Museum Services should Work with the Performance and Accountability Office to develop a performance measure for tracking the processing of electronic presidential records.

The Executive for Legislative Archives, Presidential Libraries, and Museum Services should determine the true backlog of electronic presidential records and determine if additional resources are needed and can be obtained to handle the increased workload.

Reimburse its HOME program $1,595,113 from non-Federal funds for HOME funds that were inappropriately used on Section 8 housing assistance payments.

Rec. A.2: The DoD OIG recommended that the Assistant Secretary of the Army (Financial Management and Comptroller) develop a working group, including the Assistant Chief of Staff for Installation Management, the Chief of the U.S. Army Corps of Engineers, and the General Fund Enterprise Business System Program Manager, to develop and implement the identified functionality into the General Fund Enterprise Business System, including the capability to generate an Army-wide real property universe.

Rec. A.6: The DoD OIG recommended that the Assistant Secretary of the Army (Financial Management and Comptroller) develop a working group, including the Assistant Chief of Staff for Installation Management, the Chief of the U.S. Army Corps of Engineers, and the General Fund Enterprise Business System Program Manager, to perform a review of all real property data in the General Fund Enterprise Business System to ensure that the General Fund Enterprise Business System contains the correct data going forward and track the costs associated with this effort and other data cleansing efforts so they can be calculated as part of…

Rec. A.7.b: The DoD OIG recommended that the Assistant Secretary of the Army (Financial Management and Comptroller) develop a working group, including the Assistant Chief of Staff for Installation Management, the Chief of the U.S. Army Corps of Engineers, and the General Fund Enterprise Business System Program Manager, to record in-house costs incurred in the construction of a real property asset to the corresponding project's construction-in-progress account.

(U) Rec. A.1: The DoD OIG recommended that the Office of the Under Secretary of Defense for Intelligence, partnering with the Defense Intelligence Agency, the Combatant Commands, and the Services, develop an All-Source Analysis certification program that leads to training, developing, and retaining a more experienced and robust workforce. We recommend that such a program includes common core analytical skills and performance standards, and an enterprise-wide all-source analysis occupational-specialty career track and development program.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to support or reimburse its program $425,193 ($19,924 $384,755 in housing assistance payments $46 in utility allowances $20,468 in associated administrative fees) from non-Federal funds for the unsupported overpayment of housing assistance and utility allowances due to unsupported calculations, missing eligibility documentations, and discrepancies in the housing assistance payments register.

The Chief Operating Officer should ensure a plan is developed, including a timeline, for when the archival storage facility reviews will be completed.  As a part of the reviews, identify facilities with (1) areas of non­-compliance, associated costs, risk if the actions are not completed, and an action plan, (2) structural, environmental control, fire safety, preservation, and security deficiencies that could be severe enough to permanently damage records.

The Chief Operating Officer should ensure an accurate listing of facilities currently non-compliant with the Standards, along with the area of deficiencies is identified and communicated.

The Chief Operating Officer should ensure resources needed to make all archival storage facilities compliant by 2016 are identified.  If the facility cannot be brought into conformance with the Standards, determine and document what mitigating actions have been or will be taken to minimize threats to the holdings.

The Chief Operating Officer should ensure PMRS is updated to accurately reflect percentage of archival holdings in appropriate space.

USAID/Philippines determine the allowability and recover, as appropriate, questioned costs of $1,412,114 ($271,581 ineligible and $1,140,533 unsupported) detailed on pages 2-3 of this memorandum.

USAID/Philippines determine the allowability and recover, as appropriate, questioned cost-sharing contributions of $671,298 (unsupported) and a shortfall in cost-sharing contributions of $38,468 (ineligible) detailed in Finding No. 2 on pages 82-84 of the report.

The Chief Innovation Officer and Executives for Research Services and Legislative Archives, Presidential Libraries and Museum Services should ensure comprehensive preservation policies and procedures for each of their organizations are developed and/or updated.

We recommend the Executive for Research Services should ensure An analysis is performed to determine if additional risk assessments for the Washington Area Archives and Presidential Libraries, including older holdings, should be completed.  Identify the risks for not completing the assessments.

Rec. A.1: The DoD OIG recommended that the U.S. Army Medical Command Commander revise Army Regulation 40-68, "Clinical Quality Management," to align the regulation with supervision requirements set forth in Federal Acquisition Regulation 37.4.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to provide documentation to justify the $189,322 in unsupported administrative and planning costs that was disbursed for employee salaries and fringe benefits. Any unsupported costs determined to be ineligible should be reimbursed from non-Federal funds.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to reimburse from non-Federal funds $78,530 for ineligible home-buyer rehabilitation and demolition costs charged to the HOME program.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to terminate the contract between the County and the Village of Freeport to rehabilitate and construct single-family public housing units to be sold to low-income residents. The remaining contract balance of $31,470 should be put to better use by reprogramming it for other eligible purposes.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to provide documentation to justify the $1,264 in unsupported project delivery costs. Any unsupported costs determined to be ineligible should be reimbursed from non-Federal funds.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to document their application review committee membership and provide evidence of the committee meetings and their evaluation and rating of subrecipients to fully support their funding recommendations.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to develop controls to ensure that the County's recently established debarment verification procedures are implemented for all future procurement activity.

We recommend that the Director of HUD's New York Office of Community Planning and Development instruct County officials to develop controls that will ensure that the County's decentralized record-keeping system is centralized for ready access to HOME documents.

Require the Municipality to reimburse from non-federal funds $552,658 in unallowable and unallocated costs associated with the disbursement of salaries and fringe benefits of employees who did not perform duties directly related to carrying out activities charged with the program delivery costs.

Require the Municipality to provide support showing the allocability and eligibility of $1,077,577 spent on salaries and fringe benefits for employees who performed local government duties and multiple federally funded activities without properly allocating the costs directly related to carrying out each activity. Any amounts determined ineligible must be reimbursed to the Block Grant program from non-federal funds.

BLM should review and update existing orders to: a) determine the relevancy of existing orders; b) eliminate redundant, conflicting, or outdated requirements; c) include current standards and practices commonly included in Conditions of Approval; and d) include inspection criteria and procedures.

Recommendation not publicly available.

Recommendation is not publicly available.

The Office of Programs should modify occupational disability procedures to comply with the Code of Federal Regulations and ensure that every reasonable effort is made by the District Office staff and/or the disability staff to obtain the Job Information Form from the railroad employer during the established response period.

The Office of Programs should perform a study to determine the reasons for the railroad employers’ failure to return the Job Information Forms and take corrective action to elicit better responses based on their findings.

We recommend that OSM establish a timeline and deadline for updating, as appropriate, OSM regulations to include FGDS requirements for the non-primacy and primacy States.

We recommend that OSM enforce and revise, as appropriate, the TSR-15 requirements so that the directive aligns with the actions resulting from OSM's review and update of its regulations conducted under Recommendation 1.

We recommend that OSM require the preparation and issuance of an AAR after each incident or exercise and require the inclusion of a planned course of action to implement and track the recommended corrective actions in the AAR.

We recommend that BOR revise the "Departmental Manual" to include a uniform approach to monitoring and emergency action planning for non-DOI dams located on DOI lands.

The Archivist of the United States should demonstrate a commitment to the development, implementation, and operation of NARA’s ICP by ensuring Risk management responsibilities are included in the performance plans for program and function owners.

KPMG recommends that the OPM Director in coordination with the CIO and system owners, including the Chief Financial Officer and system owners in Program offices, ensure that resources are prioritized and assigned to address the information system control environment weaknesses.

Reimburse its business development loan program $5,999,894 from non-Federal funds for the ineligible expenditures related to the Hotel Sterling project.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to provide supporting documentation or reimburse its program $17,008 from non-Federal funds for the unsupported payments cited in this finding.

Recommendation not publicly available.

Recommendation not publicly available.

Recommendation not publicly available.

Recommendation not publicly available.

Review the policies and procedures of its other law enforcement components to ensure that they are sufficient to address the concerns we have identified in the conduct of Operations Wide Receiver and Fast and Furious, particular regarding oversight of sensitive and major cases, the authorization and oversight of "otherwise illegal activity," and the use of information in situations where the law enforcement component also has a regulatory function.