Open Recommendations

Require the SAAO to develop and implement processes that ensure OAs issue timely management decisions on all single audit findings affecting their programs.

Require the SAAO to develop and implement processes that ensure OAs follow up on single audit findings and verify that OAs recipients took appropriate and timely corrective actions.

We recommend FEMA’s Associate Administrator of the Office of Response and Recovery integrate component records managementpolicy into program-specific declarations guidance to specify the records that should be created and maintained in official declaration request files. The program-specific guidance should require the Office of Response and Recovery to maintain, in the official file, senior officials’ decision rationale when the regional offices’ and program offices’ recommendations differ.

We recommend FEMA’s Associate Administrator of the Office of Response and Recovery ensure that component records managementpolicies are adhered to both at Headquarters and Regional offices to validate that each declaration request package is accurate, complete, and in compliance with Federal regulations.

The Commissioner, Wage and Investment Division, should ensure that programming is updated to systemically reject electronic submissions of Forms 2848 and 8821 when missing one of the five essential elements (name, address, signature, etc.) without manually mailing a rejection letter.

The Commissioner, Wage and Investment Division, should develop a process to systemically pull all controlled inventory for each Accounts Management site for the Accounts Management Inventory Report (AMIR) to ensure consistency, reduce human error, and increase efficiencies

The Commissioner, Large Business and International (LB&I) Division, should implement a fully systemic method of monitoring and verifying pushouts are properly reported on partners’ returns

The Deputy Secretary ensures the electronic health record modernization deployment schedule reflects resolution of the allegations and concerns discussed in this report.

Implement a reliable, consistent process throughout all BOP facilities to monitor wait times outside inmate appointments and the causes for cancelled or rescheduled appointments in order to ensure that inmates receive timely medical care.

Implement specific policies and procedures for reviewing billing submitted using Medicare-based rates, and that the BOP ensure that facilities utilize the third-party adjudication vendor.

Ensure that BOP staff delegated performance surveillance responsibilities complete required performance reporting tasks and maintain supporting documentation for the contractor's ratings.

The Bureau of Information Services should update their mobile phone policies to include and implement a National Archives and Records Administration-approved records schedule and transfer procedures for electronic records associated with mobile phones.

The Bureau of Information Services should submit a yearly affidavit to confirm electronic records associated with mobile phones have been identified and retained until the full transition into Microsoft Azure Cloud.

The Bureau of Information Services should incorporate the mobile phones in an existing assessable unit and update their mobile phone policies to include documentation regarding the specific roles and responsibilities of each office overseeing the mobile phone program.

The Bureau of Information Services should enforce and execute a review and approval process for application and software download and restrict access to specified applications found in their Railroad Retirement Board G-6 Rules of Behavior.

The Bureau of Information Services should implement procedures to periodically track, log, and monitor iPhone usage and the completion of the G-6 Acknowledgement Statement.

The Bureau of Information Services should periodically review the mobile phone inventory for completeness and accuracy to include a comparison with Railroad Retirement Board's personnel position index.

The Bureau of Information Services should implement the use of unique identifiers between disparate data sets (e.g., mobile phone inventory, personnel position index) to facilitate comparisons and reconcile inconsistent information.

The Bureau of Information Services should develop and implement a records management and retention system for electronic records.

The Bureau of Information Services should research the capabilities of Railroad Retirement Board's Microsoft Azure Cloud's functionality to determine feasibility of incorporating the automated records management and retention capabilities to govern the mobile phones electronic records.

Embassy Santiago, in coordination with the Bureau of Educational and Cultural Affairs, should develop and implement a plan to provide full financial oversight over the binational Fulbright Commission.

Embassy Santiago should complete and document safety certifications for all embassy residences in the Post Occupational Safety and Health Officer Certification Application, in accordance with Department standards.

Embassy Santiago should dismantle and remove its shipping containers and portable structures in accordance with Department requirements or obtain authorization from the Bureau of Overseas Buildings Operations to use the shipping containers as permanent storage.

Embassy Santiago should bring its contracting officers representative program into compliance with Department standards.

Embassy Santiago should manage its bulk fuel operation in accordance with Department standards.

Embassy Santiago should conduct and submit an annual housing market survey in accordance with Department requirements.

Embassy Santiago should retire records in accordance with Department records management standards.

We recommend that the contracting officer direct the Association to update its debarment procedures to include the Guidelines' proactive notification requirements.

We recommend that the contracting officer direct the Association to include all required enrollee notifications as stated in the Guidelines in the messaging to enrollees for debarred providers.

We recommend that the contracting officer direct the Association to notify OIG monthly of all claims submitted by debarred providers after the effective date of their debarments.

We recommend that the contracting officer direct the Association to review its reporting practices to ensure that all claims paid to debarred providers are reported to the OIG on its SAR.

[Description omitted; DOJ has determined that this recommendation contains information that is limited official use or classified.]

[Description omitted; DOJ has determined that this recommendation contains information that is limited official use or classified.]

[Description omitted; DOJ has determined that this recommendation contains information that is limited official use or classified.]

We recommend that the New York State Department of Health (the State Agency) refund $1,943,190 to the Federal Government.

We recommend that the New Mexico Human Services Department refund $12,422,181 to the Federal Government.

We recommend that the New Mexico Human Services Department work with CMS to determine the appropriate amount of the additional $750,811 that it should have claimed and refund the Federal share difference.

We recommend that the New Mexico Human Services Department establish policies and procedures to account for adjustments MCOs make to IHS encounter data after reconciliations are completed.

We recommend that the New Mexico Human Services Department use the entered date to determine whether the MCO submitted an encounter within the 2-year limit.

We recommend that the New Mexico Human Services Department turn on the edit for encounter data that compares calculated days to paid days to limit the State agency’s acceptance of encounter data with dates-of-service spans that do not support the paid days.

We recommend that the New Mexico Human Services Department strengthen the edit by removing the 3-day allowance to ensure that dates-of-service spans fully support paid days.

Rec. 3.a.3: The DoD OIG recommended that the Defense Media Activity Director for Acquisition and Procurement provide training for the contracting workforce emphasizing compliance with Federal Acquisition Regulation Subpart 46.4, "Government Contract Quality Assurance," Subpart 46.103, "Contracting Office Responsibilities," and Defense Federal Acquisition Regulation Supplement 246.102, "Policy."

Rec. 4.d: The DoD OIG recommended that the Director of Defense Media Activity develop and implement agencywide quality controls to ensure that newly issued internal policy and guidance had corrected deficiencies in contract award and administration.

Require Red Wind to correct and resubmit, as necessary, any inaccurate FFRs for awards that are still ongoing.

Ensure that Red Wind enhances its accounting system and the accounting policies and procedures to ensure that it maintains complete and accurate accounting records for the awards.

Ensure Red Wind updates and enforces the BOD Bylaws.

Remedy $2,963 in unallowable salary costs.

Remedy $691 in unsupported expenditures related to staff travel costs.

Remedy $1,622 in unallowable expenditures related to staff travel costs.

Remedy $32,405 in unallowable contractor and subrecipient questioned costs.