Open Recommendations

Require Majestic Management to provide support that $462,281 paid for procurements was reasonable or reimburse the appropriate projects for the balance.

Reimburse the appropriate projects their portion of $11,184 that it charged for ineligible items.

Provide documentation to support that $48,891 was spent for eligible purposes or reimburse the appropriate projects for the balance.

CMS should analyze the potential impacts of counting time spent as an outpatient toward the 3-night requirement for SNF services so that beneficiaries receiving similar hospital care have similar access to these services

Conduct an assessment of clearance devices to validate their effectiveness in detecting required clearance levels, as part of the Office of Pesticide Programs ongoing reevaluation of structural fumigants.

We recommend the Assistant Secretary for Employee Benefits Security reduce or eliminate exemption thresholds for small plans.

We recommend the Chief Information Officer, in conjunction with each program office, develop and implement a comprehensive, systematic process to determine when a MS Access application or database should be recognized as an IT system.

We recommend the Chief Information Officer, in conjunction with each program office: Determine all MS Access databases containing PII and ensure they are: (a) encrypted in storage and transmission; and (b) password-protected in accordance with NARA Directive 1608 and the Privacy Act.

Develop and implement a process, for future MS Access applications and databases created by program offices, including notification to and approval from the Office of Information Services for those that are mission-critical and/or contain PII or otherwise sensitive information.

Competition Advocate, in collaborations with the CAO, develop and implement procedures to promote the acquisition of commercial items and report annually new initiatives to the CAO and SPE.

CAO ensure NARA 501 NARA Procurement policy and NARA’s General Acquisition Policy addresses procurements related to Architecture/Engineering and Construction.

CAO, in collaboration with CFO, Director of Acquisitions, and program managers, develop and implement procedures for proper planning of new contracts with NARA funds.

CAO and SPE develop and implement test plans and procedures to assess internal control over acquisition activities and programs using OMB Memorandum, Conducting Acquisition Assessments.

CAO modify procedures to ensure all contracting activity, including Architecture/ Engineering, construction services are included in random selections for internal control reviews.

CAO include CO’s who are not GS1102’s, COR’s and P/PM’s in the internal control program test plan.

CAO establish various performance metrics to be tracked and analyzed on how long the acquisition takes, where delays occur and why delays occur.

CAO develop and implement meaningful and measurable performance metrics to continually assess the performance of the acquisition function in supporting NARA’s mission and achieving acquisition goals.

CAO ensure NARA 501 NARA Procurement policy include guidance to program offices on their responsibilities in the procurement process.