Audit of NARA's Procurement Program

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Date Issued

Tuesday, November 15, 2016

Submitting OIG

National Archives and Records Administration OIG

Other Participating OIGs

National Archives and Records Administration OIG

Agencies Reviewed/Investigated

National Archives and Records Administration

Report Number

17-AUD-06

Report Description

NARA OIG performed this audit to assess the effectiveness and efficiency of NARA's procurement program in acquiring goods and services.

Report Type

Audit

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 10 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
5	Yes	$0	$0
Competition Advocate, in collaborations with the CAO, develop and implement procedures to promote the acquisition of commercial items and report annually new initiatives to the CAO and SPE.
7	Yes	$0	$0
CAO ensure NARA 501 NARA Procurement policy and NARA’s General Acquisition Policy addresses procurements related to Architecture/Engineering and Construction.
8	Yes	$0	$0
CAO, in collaboration with CFO, Director of Acquisitions, and program managers, develop and implement procedures for proper planning of new contracts with NARA funds.
10	Yes	$0	$0
CAO and SPE develop and implement test plans and procedures to assess internal control over acquisition activities and programs using OMB Memorandum, Conducting Acquisition Assessments.
11	Yes	$0	$0
CAO modify procedures to ensure all contracting activity, including Architecture/ Engineering, construction services are included in random selections for internal control reviews.
13	Yes	$0	$0
CAO include CO’s who are not GS1102’s, COR’s and P/PM’s in the internal control program test plan.
14	Yes	$0	$0
CAO establish various performance metrics to be tracked and analyzed on how long the acquisition takes, where delays occur and why delays occur.
15	Yes	$0	$0
CAO develop and implement meaningful and measurable performance metrics to continually assess the performance of the acquisition function in supporting NARA’s mission and achieving acquisition goals.
16	Yes	$0	$0
CAO ensure NARA 501 NARA Procurement policy include guidance to program offices on their responsibilities in the procurement process.
3	Yes	$0	$0
CAO formally appoint a SPE and procurement officials who are authorized to approve warrants over $100,000,000 and approve warrant for construction and architectural-engineering services contracting officers.