Open Recommendations

We recommend that the Assistant Secretary for the Office of Finance and Operations ensure that the contracts noted inthe OIG's review that included the incorrect clause are updated.

We recommend the Executive Associate Director of Enforcement and Removal Operations assign an office responsible for managing and overseeing the risk classification assessment process.

We recommend Senior Vice President, Power Operations, and the Vice President and Chief Information and Digital Officer, Technology and Innovation, design and implement cybersecurity monitoring, as appropriate, for the operational technology.

We recommend that the OCFO implement written policies and procedures over the trust fund management and related systems in accordance with the GAO Green Book, including but not limited to: Processes for acceptance and usage of Payroll Office RITS' data. Processes for importing data from RITS to the FMCD2812 system, accounting and other functions conducted within the FMCD2812 system, and the uploading of data into the AIOS system. Extraction and use of financial systems reports in the FMCD2812 system.

We recommend that the OCFO implement written policies and procedures over the trust fund management and premium payment processes in accordance with the GAO Green Book, including but not limited to: Approval and payment of funds to the carriers via ACH. Approval and transfer of funds from the contingency reserve to the Letter of Credit system. Approval and transfer of funds from the contingency reserve to the FEHBP carriers via ACH. Explanations for the securities, maturity, and investment due dates for the FEHBP trust fund. Supervisory activities over trust fund management and premium payment processes activities. The TFM office's succession/contingency…

We recommend that OPM establish an enterprise-wide fraud policy or an antifraud strategy to ensure compliance with OMB Circular A-123 as it relates to implementation of GAO's Fraud Risk Management Framework.

We recommend the Assistant Commissioner, OFAM, CBP, develop and implement guidance to standardize the process of identifying, validating, prioritizing, and resolving critical repairs at CBP-owned LPOEs identified through the FCA process.

Coordinate with CBP to establish an effective approach to detain and remove inadmissible travelers.

Inventory inadmissible travelers released on parole between October 1, 2020, and September 30, 2023, who failed to return for removal flights, and ensure that each of these inadmissible travelers is issued an NTA.

Ensure sufficient staffing to issue NTAs to released inadmissible travelers who fail to return for removal flights.

We recommend that USAID/Bureau for Management/Office of Acquisition & Assistance ensure that Jhpiego documents key processes and controls in its company policies and procedures to include the approval requirements associated with its access revocation process, new hire orientation checklist, initial salary determinations, international travel, travel expense report, invoices, and financial reports.

We recommend that USAID/Bureau for Management/Office of Acquisition & Assistance require FHI-360 to develop and implement procedures to include the Compensated Personal Absence rate in its supporting documentation and negotiations leading up to the execution of a Negotiated Indirect Cost Rate Agreement, unless USAID provides written approval to bill the rate on applicable awards.

We recommend that CPB management require KMOJ-FM to identify the corrective actions and controls it will implement to ensure future compliance with Act and CPB requirements for open financial records.

The Bureau of Diplomatic Security should modify the waivers and exceptions tracker to provide more granular data to assess compliance with established process timelines and to identify and resolve bottlenecks in the waivers and exceptions processes.

The Bureau of Diplomatic Security, in coordination with the Bureau of Overseas Buildings Operations, should implement internal controls to verify whether all aspects of each mitigation plan are fully implemented, as required by the approved waivers and exceptions packages.

The Bureau of Diplomatic Security should update and implement its guidance related to facilities that do not meet Overseas Security Policy Board standards to clearly delineate when exceptions to physical security standards are required and when they are not and ensure that the guidance is consistent with Overseas Security Policy Board standards.

Formally issue a System of Internal Rules Handbook that contains procedural details on the internal rules process.

Track and monitor the total time it takes for Desk Procedures to complete each step of the rule development and issuance process. Establish key performance indicators, including interim milestones for the directive development and issuance process.

The CIO should ensure that ******************************************* *********************************************** are remediated by the plan of action and milestones due date.

Embassy Warsaw should update and implement planning guidance and processes for official visits.

Embassy Warsaw should bring its public diplomacy award files into compliance with Department standards for federal assistance award monitoring and evaluation.

Embassy Warsaw, in coordination with the Bureau of Overseas Buildings Operations, should bring all consular spaces into compliance with Department standards.

The Bureau of International Narcotics and Law Enforcement Affairs, in coordination with Embassy Warsaw, should review the letter of agreement guiding the bureaus activities in Poland, as well as the bureaus current and planned foreign assistance to Poland, and implement any changes to the letter of agreement as required.

Embassy Warsaw should bring its safety, health, and environmental management program into compliance with Department standards.

Embassy Warsaw should eliminate the safety hazards at its warehouse in accordance with Department safety and fire standards.