Open Recommendations

We recommend that the General Deputy Assistant Secretary, Office of Policy Development and Research, and the Deputy Chief Information Officer, Office of the Chief Information Officer develop the project management documents, as required by HUD's Project Planning and Management Life Cycle V2.0 policy, including obtaining required approvals and ensuring that an adequate project risk management process is established for identifying, analyzing, and responding to project risks.

We recommend that the General Deputy Assistant Secretary, Office of Policy Development and Research; the Deputy Chief Information Officer; and the Director, Office of Disaster Recovery, identify and incorporate at least one additional data source into the Disaster Recovery Data Portal to further assist grantees with duplication of benefits assessments.

Implement measures to uniformly assess cost savings, effectiveness, and return on investment for automation enhancements, including bots, that affect manual workloads.

Determine whether it is cost beneficial to develop bots to assist with field office workloads.

Issue available unused licenses for bot-related software to technicians.

(U) Rec. 1.a: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment in coordination with the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, direct the F-35 Joint Strike Fighter Joint Program Office, Program Executive Officer to coordinate with the Lockheed Martin and Pratt & Whitney to ensure that the U.S. Government has access to a complete and accurate population of Joint Strike Fighter inventory necessary to meet operational and financial reporting requirements.

(U) Rec. 1.b: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment in coordination with the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, direct the F-35 Joint Strike Fighter Joint Program Office, Program Executive Officer to develop and implement a process to ensure that Lockheed Martin and Pratt & Whitney are meeting contract requirements including access and delivery to a complete and accurate population of Joint Strike Fighter inventory necessary to meet operational and financial reporting requirements and delivery of inventory information to meet all financial reporting standards, similar to the financial information that…

(U) Rec. 1.c: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment in coordination with the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, direct the F-35 Joint Strike Fighter Joint Program Office, Program Executive Officer to develop and implement a process to ensure the F-35 Joint Strike Fighter Joint Program Office is using contracting mechanisms that are currently in place to ensure all reporting standards are met.

(U) Rec. 1.d: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment in coordination with the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, direct the F-35 Joint Strike Fighter Joint Program Office, Program Executive Officer to develop and implement a process to ensure the F-35 Joint Strike Fighter Joint Program Office holds the contractor accountable for not meeting contract requirements.

(U) Rec. 1.e: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment in coordination with the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, direct the F-35 Joint Strike Fighter Joint Program Office, Program Executive Officer to develop, for future contracts, clear expectations regarding the contractor's responsibilities for meeting financial reporting standards and clearly linked contracting mechanisms to hold the contractor accountable if financial reporting requirements are not met.

(U) Rec. 2.a: The DoD OIG recommended that the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, coordinate with all stakeholders to develop a plan of action for the accountability and reporting of Joint Strike Fighter inventory that addresses the existing material weakness, as well as the impact it will have on the component level financial statements.

(U) Rec. 2.b: The DoD OIG recommended that the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, determine a means of reporting or disclosing the value of Joint Strike Fighter material on the DoD financial statements for the FY 2023 financial statements.

Embassy Lomé should bring its grants program into compliance with Department standards.

Embassy Lomé should maintain the consular information on its website in accordance with Department standards.

Embassy Lom should resolve fraud referrals in accordance with Department standards.

Embassy Lomé should require that all accountable consular officers complete required training.

Embassy Lomé should conduct namechecks on members of the American Liaison Network in accordance with Department standards.

Embassy Lomé should implement standard operating procedures for key human resources processes, including eligible family member employment, locally employed staff position management, recruitment, time and attendance, and conduct-related issues.

Embassy Lomé, in coordination with the Bureau of Overseas Buildings Operations, should bring its safety, health, and environmental management program into compliance with Department standards.

Embassy Lomé, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.

Embassy Lomé should conduct spot checks of its expendable and nonexpendable property in accordance with Department standards.

Embassy Lomé should implement a records management program that complies with Department standards.

Embassy Lomé should archive diplomatic notes in accordance with Department standards.

We recommend the DHS Chief Financial Officer, Assistant Director of the Financial Management Bankcard and Review Branch ensure that Component Primary Organization Program Coordinators at DHS Headquarters, Coast Guard, and the DHS Office of Homeland Security Situational Awareness update component-level Purchase and Fleet Card Program policies and procedures to align with current DHS requirements and component-level needs to ensure policy and procedures are clear and consistent to minimize gaps in roles and responsibilities and processes critical to the operation of the Purchase and Fleet Card Programs.

We recommend the DHS Chief Financial Officer, Assistant Director of the Financial Management Bankcard and Review Branch ensure that Component Primary Organization Program Coordinators at DHS Headquarters, Coast Guard, and the DHS Office of Homeland Security Situational Awareness develop an approach to ensure that Purchase and Fleet Card Program accounts are monitored in accordance with regulations and Department and component policies and procedures to ensure: • purchase and fleet card spending limits are established based on procurement need (i.e., evaluating spending limits and cardholder spending patterns); • accuracy and completeness of Purchase and Fleet Card Program records; • retention of…