Open Recommendations

Remedy the $1,239 in unsupported personnel costs charged by the DCH Division of Child Advocacy to the FY 2024 subaward.

Require the Ohio AG to establish written guidance to help subrecipients accurately report performance data, including establishing and applying a prorating strategy, when necessary.

We recommend the Vice President, River Operations, develop a plan to prioritize and complete overdue inspections.

We recommend the Vice President, River Operations, emphasize the importance of recording the correct completion date for informal inspections.

We recommend the Vice President, River Operations, evaluate the open recommendations and determine a priority and schedule for completion.

We recommend the Vice President, River Operations, evaluate the engineering task list and determine if open items should be closed, addressed, or left on the list.

We recommend the Vice President, River Operations, revise operations, maintenance, and inspection manuals to include an accurate listing of required inspections for all dams.

We recommend the Vice President, River Operations, add required frequency for all inspections.

We recommend the Vice President, River Operations, emphasize the importance of reviewing required weekly inspections and inspecting all monthly checklist items for supplemental inspections.

Develop an approach to estimate and track Commercial Mail Receiving Agency program-related costs.

Develop and implement an approach to generate revenue to offset all Commercial Mail Receiving Agency-related costs.

Develop strategies to better communicate policies and related updates to Postal Service field staff and Commercial Mail Receiving Agencies, including those for reviewing, vetting, and documenting applications and conducting mail samples and data quality reviews.

Develop and implement internal controls for ensuring effective local staff compliance and oversight with key program responsibilities, including reviewing, vetting, and documenting applications (using the current PS Form 1583-A version) and conducting mail samples and data quality reviews.

Determine whether the Air Carrier Performance report should be used as the official record of the new carrier's service performance and update performance reporting, as appropriate, to ensure stakeholders have timely and accurate performance data.

Require surface feeder sites to report out on daily scan performance with a plan for improving scan performance.

Develop a process to monitor and evaluate scanning performance to determine if required daily scans are performed at the surface feeder sites.

Revise the registration and fee assessment processes to provide reasonable assurance that the data PHMSA uses to assess registration fees are accurate and verifiable.

Develop and implement a better registration and fee process to ensure data quality. This should include features that can automatically identify potential data problems and make improvements to the system's data fields and controls.

Verify that Appleseeds Tapuach Association for Advancement of the Information Age corrects the one instance of material noncompliance detailed on pages 24-26 of the audit report.

Update its QC plan and related processes and procedures to align with requirements for loan selection, including maintaining data and documenting how sample sizes and loan selections were determined.

Update its QC plan and related processes and procedures to align with requirements for (1) loan file reviews, including requirements to obtain new credit reports, reverify borrower information, and obtain appraisal field reviews; (2) documenting review results, including maintaining data on findings; (3) assessment of findings; (4) mitigation of findings; (5) reporting findings internally to lender management; and (6) reporting findings to HUD when required.

Provide annual training to its staff and management on HUD requirements for lender QC programs and provide proof of training to HUD.

Review the six EPD loans not previously selected for review and submit the results to HUD, including all findings of fraud or material misrepresentation, along with any other material findings that it is unable to mitigate. If required, Flat Branch should execute indemnification agreements or reimburse claims paid to help protect the FHA insurance fund from unacceptable risk.

Obtain credit reports and reverify borrower information for up to 279 EPD reviews performed and evaluate the risk of both new findings identified and existing findings contained in its QC files to confirm whether it self-reported to HUD all findings of fraud or material misrepresentation, along with any other material findings that its records did not show have been acceptably mitigated. If required, Flat Branch should execute indemnification agreements or reimburse claims paid to help protect the FHA insurance fund from unacceptable risk.

Evaluate its QC files for the 29 post-closing QC reviews in which it identified material findings to confirm whether it self-reported to HUD all findings of fraud or material misrepresentation, along with any other material findings that its records did not show have been acceptably mitigated. If required, Flat Branch should execute indemnification agreements or reimburse claims paid to help protect the FHA insurance fund from unacceptable risk.