Open Recommendations

Ensure VSC develops and implements written policies and procedures related to program performance data management, including collecting, documenting, and reporting performance data, and distribute these among the relevant officials and staff.

Ensure VSC implements an adequate accounting system that accurately accounts for federal funds awarded to them, including the ability to account for subaward funds separately.

Remedy $1,940,223 in unsupported costs for subawards 2018/2019-VF-05-32886 and 2021-VF-05-40235.

Ensure remaining subaward funds are accounted for in compliance with the VOCA Guidelines and related costs are allowable and adequately supported.

Ensure VSC develops and implements written policies and procedures to comply with the DOJ Grants Financial Guide and federal award requirements, including financial reporting and maintaining adequate supporting documentation for expenditures

Develop and implement a process designed to enhance the accuracy and timeliness of Contracting Officers reporting contract actions into FPDS-NG.

Coordinate with HOPE to establish written subrecipient monitoring policies and procedures to include: (1) evaluating a subrecipient's risk of non-compliance with award conditions to help ensure the appropriate design of subrecipient monitoring plans, and (2) reviewing subrecipient Single Audit Reports to ensure that any related deficiencies found in those audits are resolved.

Coordinate with HOPE to establish written subrecipient monitoring policies and procedures to include: (1) evaluating a subrecipient's risk of non-compliance with award conditions to help ensure
the appropriate design of subrecipient monitoring plans, and (2) reviewing subrecipient Single Audit Reports to ensure that any related deficiencies found in those audits are resolved.

Remedy the $3,800 in unsupported direct assistance questioned costs.

Coordinate with HOPE to enhance its written policies and procedures to help ensure direct assistance costs are adequately supported.

Conduct refresher training for the PCs regarding documenting and maintaining asset management system records in accordance with NCUA policy and procedures.

Update the accountable property policy to implement a process for the PMO to complete a periodic review of the IT asset inventory to validate that the inventory is documented and maintained in accordance with NCUA policy and procedures.

Complete the PRISM risk assessment review on an annual basis and document the results.

Ensure that the annual risk assessment reviews for all third-party NCUA services are completed.

Document and implement a process to track and complete supply chain risk assessments for all third-party systems and service providers.

Implement improved processes for leveraging dashboards in order to monitor and manage patch compliance and remediation of vulnerabilities including the tracking of approved and unapproved software.

Complete the 2024 backlog of overdue reinvestigations.

Document and implement a process for notifying OHR to add the initial role-based security training requirement to the learning profile in the learning management system for new hires requiring the training

Complete implementation of the new alternate processing and storage site to a fully operational state.

Collaborate with the Bureau of Labor Statistics to track and report data specific to mixed earners in the U.S. economy to allow for the provision of timely and useful assistance to the mixed earner population during future emergencies.

Monitor the state workforce agencies’ levels of benefit payment activity and establish timeframes to reduce the remaining allotment to the sufficiently minimal amount required to meet future benefit payment needs and ensure the remaining Mixed Earners Unemployment Compensation funds are expended appropriately or returned to Treasury.

Perform an assessment of previous emergency unemployment insurance (UI) programs and the pandemic-related UI programs to determine an appropriate historically-based time limit for states’ acceptance of emergency program benefit claims after the expiration of the UI programs’ eligibility periods and consider making a legislative proposal to Congress to use the determined the time limit on future emergency programs.

Develop a process to regularly monitor data assets submitted by components to further comply with GDA subsections 759(a)(2) and 759(a)(6), including: (1) ensure data assets are submitted with the appropriate metadata and, (2) are uploaded to the GeoPlatform as required.

We recommend that Novitas develop and deliver education to auditors and supervisors regarding applicable criteria and review requirements.

(U) Rec. 2: The DoD OIG recommended that the Director of the Defense Security Cooperation Agency, in coordination with the Military Services, update Defense Security Cooperation Agency guidance to include processes for the Services to check the quality and quantities of presidential drawdown items before the items leave the United States, in situations where U.S. personnel will not directly oversee the transfer of items to the receiving country.