Open Recommendations

Embassy Dili should institute regular mechanisms to coordinate the full range of U.S. foreign assistance activities in Timor-Leste.

Embassy Dili should use the Integrated Logistics Management System to track all personal and program property in accordance with Department standards.

Embassy Dili should seek permits from the Bureau of Overseas Buildings Operations to use shipping containers for functional space in accordance with Department requirements.

Embassy Dili should comply with Department training standards for the use of powered industrial trucks, such as forklifts.

Embassy Dili should review and update its motor vehicle policy in accordance with Department standards.

Embassy Dili should bring its motor pool operations into compliance with Department standards.

Embassy Dili should bring its motor vehicle safety program into compliance with Department standards.

Embassy Dili should manage its bulk fuel operation in accordance with Department standards.

Embassy Dili should bring its contracting officer's representative program into compliance with Department standards.

Embassy Dili should close out procurement files in accordance with Department standards.

Embassy Dili should bring its time and attendance procedures for overtime or compensatory time into compliance with Department standards.

Embassy Dili should approve salary advances in accordance with its local compensation plan.

Embassy Dili should revise its locally employed staff handbook, so it does not conflict with the local compensation plan in accordance with Department standards.

Embassy Dili should bring its cashiering operations into compliance with Department standards.

Embassy Dili should bring the safety, health, and environmental management program into compliance with Department standards.

Embassy Dili, in coordination with the Bureau of Overseas Buildings Operations, should perform seismic safety evaluations of all its residential properties in accordance with Department standards.

Embassy Dili should submit its hotel and restaurant report in accordance with Department standards.

Embassy Dili should use the Inventory and Logistics Management System loanable property module to issue and track information technology assets.

Embassy Dili should retire records in accordance with Department records management standards.

Embassy Dili should install an emergency power-off switch in the unclassified server room in accordance with Department standards.

Embassy Dili should complete all information systems security officer responsibilities in accordance with Department standards.

Embassy Dili should ensure the local information technology configuration control board performs its responsibilities in accordance with Department standards.

Issue guidance that clearly defines responsibilities and outlines expectations for those serving in Examiner Commissioning Program support roles, including (a) mentors on their support during an examiner’s acting examiner in charge assignment; (b) regional training leads on their support during rotations; and (c) field managers on providing support, identifying examinations, and selecting acting examiner in charge assignments for examiners pursuing commissioning.

Develop a standardized process for Supervision Learning and Development and the regions to collaborate when providing supplemental Examiner Commissioning Program support to examiners who are preparing for the Examiner Commissioning Program.

Assess the current examiner in charge case study assessment feedback process and determine how to enhance the feedback provided to examiners while safeguarding the content of the examiner in charge case study assessment. Based on the results of the assessment, update guidance to clearly outline expectations for delivering specific, actionable examiner in charge case study assessment feedback and develop and implement training on those expectations.