Open Recommendations

The Chief Privacy Officer should perform a full inventory to develop a complete and accurate list of active pseudonyms.

The Chief Privacy Officer should establish processes to maintain a complete and fully supported list of pseudonyms.

The Chief Privacy Officer should periodically solicit pseudonym holders to determine whether each employee still needs a pseudonym, and advise those that no longer need a pseudonym that they have the option to withdraw from the program.

Review, update, and implement revised NARA Directive 273, Administrative Procedures for Security Clearances, NARA Directive 273 Supplement, Supplement Administrative Procedures Related to Security Clearances and Applicant and Employee Rights, NARA Directive 275, Background and Identity Verification Process for Access Privileges, and NARA Directive 276, Employment or Service Suitability Determinations.

Ensure all Security Management Personnel Security staff is familiar with updated policies.

Implement the preventative and detective internal controls over PGI (developing PGI spend plans, timely 90-day reviews, and quarterly headquarters examination of financial activity) as prescribed by the Department's Risk Mitigation Policy Memorandum, the AG FBI Undercover Guidelines, and the Agents Manual.

Formally determine whether the policies within the AG FBI Undercover Guidelines apply, in their entirety or in specific instances, to all DOJ law enforcement components; or if the Department must issue new guidance to govern undercover operations that are initiated by DOJ law enforcement components outside of the FBI.

Ensure that the DEA's policies reflect necessary measures and controls stipulated in applicable Department undercover guidance.

ACF should work with ORR to conduct a review to determine whether to enhance required physical security measures.

ACF should work with ORR to systematically collect key information about incidents that allows for efficient and effective oversight to ensure that facilities are taking appropriate actions to protect minors.

ACF should work with ORR to work with care provider facilities to address staffing shortages of youth care workers that impact the ability to prevent, detect, and report incidents.

ACF should work with ORR to track and trend incident report information to better safeguard minors in ORR care.

ACF should work with ORR to improve ORR’s guidance to facilities to help them consistently identify and report significant incidents.

Rec. 1.b: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment issue guidance for estimating and presenting munitions and explosives of concern clearance costs on DD Form 1391, "FY____ Military Construction Project Data," that will enable personnel to assess the accuracy of the munitions and explosives of concern clearance budget and enable DoD leaders to refine future military construction projects based on historical comparisons of methods used to develop munitions and explosives of concern clearance budgets.

We recommend the Office of the Chief Readiness Support Officer work with component vehicle fleet managers to establish a consistent process for funding the acquisition, leasing, and maintenance of vehicles to meet mission needs.

Rec. 1: The DoD OIG recommended that the Chief of the Joint Trauma Education and Training Branch continue efforts to complete and implement standardized medical training, to include an Austere Surgical Resuscitative Course, in accordance with the Fiscal Year 2017 National Defense Authorization Act and Joint Requirements Oversight Council Memorandum 125-17.

Rec. 2: The DoD OIG recommended that the Surgeons General of the Army, Navy, and Air Force issue guidance implementing the Joint Trauma Education and Training Branch's standardized training program for all mobile medical teams.

Rec. 3: The DoD OIG recommended that the Surgeons General of the Army, Navy, and Air Force update training curriculums at the Military medical training commands for tactical training of mobile medical teams.

Rec. 5: The DoD OIG recommended that the Surgeons General of the Army, Navy, and Air Force, in coordination with the Command Surgeons of the U.S. Indo-Pacific Command and U.S. Africa Command, require that all mobile medical team personnel individually complete standardized post-deployment after action reports, using the Joint Trauma System Performance Improvement Branch template, before redeploying to their home station, and submit them to the Joint Lessons Learned Information System for the purposes of the Lessons Learned program.

Rec. 5: The DoD OIG recommended that the Surgeons General of the Army, Navy, and Air Force, in coordination with the Command Surgeons of the U.S. Indo-Pacific Command and U.S. Africa Command, require that all mobile medical team personnel individually complete standardized post-deployment after action reports, using the Joint Trauma System Performance Improvement Branch template, before redeploying to their home station, and submit them to the Joint Lessons Learned Information System for the purposes of the Lessons Learned program.

We recommend that the AOC develop and publish a discipline policy for exempt personnel, for transparency and consistency with other employee groups.

We recommend that the Office of Programs strengthen its controls over the penalty calculation process and the accuracy of supporting data by designing, implementing, and maintaining a comprehensive Medicare premium penalty rate calculation worksheet addressing each enrollment and health plan coverage option, including disability enrollment, for use by headquarters and field office staff to document the preparation and review of penalty rates of 10 percent or greater.

We recommend that the Office of Programs strengthen its controls over the penalty calculation process and the accuracy of supporting data by establishing a procedure to capture and maintain claims examiner decisions and explanations including relevant supporting documentation and screen prints with each penalty rate calculation worksheet to enable timely recollection and understanding of the penalty rate decision and calculation.

We recommend that the Office of Programs strengthen its controls over the penalty calculation process and the accuracy of supporting data by reevaluating the claims examiner staffing resources needed for the current Medicare premium penalty workload.

We recommend that the Office of Programs strengthen its controls over the penalty calculation process and the accuracy of supporting data by evaluating the impact of planned system modernization efforts to determine if greater automation or other improvements can be made to the penalty rate calculation process.