Railroad Retirement Board Must Take Further Action to be Compliant with Federal Records Management Directives

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Date Issued

Thursday, September 28, 2017

Submitting OIG

Railroad Retirement Board OIG

Other Participating OIGs

Railroad Retirement Board OIG

Agencies Reviewed/Investigated

Railroad Retirement Board

Report Number

17-08

Report Type

Audit

Agency Wide

Yes

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 5 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
17-087	No	$0	$0
The Bureau of Information Services should develop supplemental records management training materials that are specific to Railroad Retirement Board’s vision, including Railroad Retirement Board specific requirements and initiatives, and ensure the Railroad Retirement Board records management training curriculum includes this additional content.
17-089	No	$0	$0
The Bureau of Information Services should develop and implement roles-based training for senior officials (as defined by the National Archives and Records Administration) to ensure full understanding of their responsibilities under the Railroad Retirement Board’s records management program. This training should also include content on actions to be taken when the senior official separates from Railroad Retirement Board employment.
17-0810	No	$0	$0
The Bureau of Information Services should prepare and disseminate additional training content to records liaisons on their responsibilities under the Capstone program. The training content should include practical examples of what actions the records liaisons should take to fulfill their responsibilities.
17-0812	No	$0	$0
The Bureau of Information Services should ensure a comprehensive inventory of nonelectronic records, including paper and other forms of media, is performed and used to prepare or update Railroad Retirement Board records disposition schedules. Resulting records schedules should be approved by the National Archives and Records Administration in accordance with Office of Management and Budget Circular A-130.
17-0813	No	$0	$0
The Bureau of Information Services should perform a comprehensive review and update of Administrative Circular IRM-4 to ensure the roles and responsibilities of agency employees involved in records management are complete and include accurate timeframes for performing their respective duties.