Inspection of Embassy Ottawa and Constituent Posts, Canada

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Date Issued

Wednesday, October 26, 2022

Submitting OIG

Department of State OIG

Other Participating OIGs

Department of State OIG

Agencies Reviewed/Investigated

Department of State

Components

Bureau of Western Hemisphere Affairs

Report Number

ISP-I-23-04

Report Type

Inspection / Evaluation

Number of Recommendations

Questioned Costs

Funds for Better Use

$243,993

Open Recommendations

This report has 13 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
4	No	$0	$0
Embassy Ottawa should include all required documents in its public diplomacy grants files in accordance with Department standards.
5	No	$0	$0
Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should bring all consular spaces into compliance with Department standards.
7	No	$0	$0
Embassy Ottawa should conduct audits of passport adjudications in accordance with Department standards.
10	No	$0	$0
Embassy Ottawa should comply with all Department Motor Vehicle Safety Management Program standards for incidental drivers under chief of mission authority.
11	No	$0	$0
Embassy Ottawa should use the Integrated Logistics Management System to account for all expendable property in accordance with Department standards.
12	No	$0	$0
Embassy Ottawa should bring its contracting officer's representative program into compliance with Department standards.
14	No	$0	$0
Embassy Ottawa should submit its hotel and restaurant reports to the Bureau of Administration’s Office of Allowances, in accordance with Department standards.
15	No	$0	$243,993
Embassy Ottawa, in coordination with the Bureaus of Western Hemisphere Affairs and the Comptroller and Global Financial Services, should reprogram additional Diplomatic Engagement-funded Information Management positions to International Cooperative Administrative Support Services-funded positions, in accordance with Department standards, so funds of up to $243,993 over 3 years per position can be put to better use.
17	No	$0	$0
Embassy Ottawa should submit its education allowance surveys in accordance with Department standards.
22	No	$0	$0
Embassy Ottawa should bring the network cabling at Consulates General Halifax and Toronto into compliance with Department standards.
23	No	$0	$0
Embassy Ottawa should limit access to the Consulate General Montreal’s Information Systems Center in accordance with Department standards.
26	No	$0	$0
Embassy Ottawa should relocate the telecommunications demarcation point outside the limited access main telephone frame room at Consulate General Toronto.
27	No	$0	$0
Embassy Ottawa should implement a records management program that complies with Department standards.