Human Resource Management: Smithsonian Needs to Strengthen Its Procedures for Hiring Trust Employees When Not Using the Federal Process (OIG-A-21-01, October 9, 2020)

Submitting OIG:

Smithsonian Institution OIG

Report Description:

The Smithsonian Office of the Inspector General conducted this audit to determine to what extent the Office of Human Resources and the units comply with Smithsonian policies and procedures for hiring Trust employees. This audit did not review the hiring of Trust employees in Smithsonian Astrophysical Observatory and Smithsonian Enterprises.

Date Issued:

Friday, October 9, 2020

Agency Reviewed / Investigated:

Smithsonian Institution

Submitting OIG-Specific Report Number:

OIG-A-21-01

Component, if applicable:

Office of Human Resources

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

Funds for Better Use:

Number of Recommendations:

View Document:

Attachment	Size
OIG-A-21-01.pdf	1.51 MB

Additional Details Link:

https://www.si.edu/oig

Recommendation Number	Recommendation Status	Significant Recommendation
OIG-A-21-01-1	Open	Yes
The Acting Director of OHR should update SD 213 Chapter 300 to include a process for hiring Trust employees with written policies and procedures to ensure a fair and consistent process for advertising positions, evaluating applications, and selecting the best qualified candidate.
OIG-A-21-01-2	Open	Yes
The Acting Director of OHR should establish a system that collects and tracks data on applicants by race, national origin, sex, and disability status and tracks progress of all applications through the hiring process, as required by MD-715, for Trust positions advertised without using the federal process.
OIG-A-21-01-3	Open	Yes
The Acting Director of OHR should develop and implement procedures to periodically monitor OHR and the units’ compliance with policies and procedures and to help identify poorly designed or ineffective internal controls for hiring Trust employees. Results should be periodically reported and timely action taken to redesign or improve those controls as needed.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

OIG-A-21-01-1

Open

Yes

The Acting Director of OHR should update SD 213 Chapter 300 to include a process for hiring Trust employees with written policies and procedures to ensure a fair and consistent process for advertising positions, evaluating applications, and selecting the best qualified candidate.

OIG-A-21-01-2

Open

Yes

The Acting Director of OHR should establish a system that collects and tracks data on applicants by race, national origin, sex, and disability status and tracks progress of all applications through the hiring process, as required by MD-715, for Trust positions advertised without using the federal process.