Inspection of Embassy Ottawa and Constituent Posts, Canada

Submitting OIG:

Department of State OIG

Date Issued:

Wednesday, October 26, 2022

Agency Reviewed / Investigated:

Department of State

Submitting OIG-Specific Report Number:

ISP-I-23-04

Component, if applicable:

Bureau of Western Hemisphere Affairs

Location(s):

Canada

Type of Report:

Inspection / Evaluation

Questioned Costs:

Funds for Better Use:

$243,993

Number of Recommendations:

View Document:

Attachment	Size
ISP-I-23-04.pdf	1.09 MB

Related Open Recommendations

Recommendation Number	Recommendation Status	Significant Recommendation
4	Open	No
Embassy Ottawa should include all required documents in its public diplomacy grants files in accordance with Department standards.
5	Open	No
Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should bring all consular spaces into compliance with Department standards.
7	Open	No
Embassy Ottawa should conduct audits of passport adjudications in accordance with Department standards.
9	Open	No
Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should perform seismic evaluations of residential and nonresidential properties at Consulate General Vancouver, in accordance with Department standards.
10	Open	No
Embassy Ottawa should comply with all Department Motor Vehicle Safety Management Program standards for incidental drivers under chief of mission authority.
11	Open	No
Embassy Ottawa should use the Integrated Logistics Management System to account for all expendable property in accordance with Department standards.
12	Open	No
Embassy Ottawa should bring its contracting officer’s representative program into compliance with Department standards.
14	Open	No
Embassy Ottawa should submit its hotel and restaurant reports to the Bureau of Administration’s Office of Allowances, in accordance with Department standards.
15	Open	No
Embassy Ottawa, in coordination with the Bureaus of Western Hemisphere Affairs and the Comptroller and Global Financial Services, should reprogram additional Diplomatic Engagement-funded Information Management positions to International Cooperative Administrative Support Services-funded positions, in accordance with Department standards, so funds of up to $243,993 over 3 years per position can be put to better use.
16	Open	No
Embassy Ottawa should bring its cashiering operations into compliance with Department standards.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

Embassy Ottawa should include all required documents in its public diplomacy grants files in accordance with Department standards.

Open

Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should bring all consular spaces into compliance with Department standards.

Open

Embassy Ottawa should conduct audits of passport adjudications in accordance with Department standards.

Open

Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should perform seismic evaluations of residential and nonresidential properties at Consulate General Vancouver, in accordance with Department standards.