Audit of the Executive Office for Immigration Review’s Electronic Case Management System Awards

Submitting OIG:

Department of Justice OIG

Date Issued:

Wednesday, November 2, 2022

Agency Reviewed / Investigated:

Department of Justice

Submitting OIG-Specific Report Number:

23-003

Component, if applicable:

Other DOJ Components

External entity, if applicable:

NTT DATA Federal Services, Inc.

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

Funds for Better Use:

Number of Recommendations:

View Document:

Attachment	Size
23-003.pdf	2.34 MB

Recommendation Number	Recommendation Status	Significant Recommendation	Additional Details
3	Open	No	https://oig.justice.gov/reports
Evaluate and update its policies and procedures to ensure that billings and payments for service contracts comply with the FAR, EOIR internal policies, and BPA terms, ensuring that: (a) contracting officials review appropriate supporting information to determine whether the contractors’ billed amounts reflect reasonable, allocable, and allowable costs; and (b) contracting officials consistently communicate with the CO to ensure that contract workers comply with BPA terms and internal procedures on charges that may result in cost overruns.
4	Open	No	https://oig.justice.gov/reports
Provide guidance to acquisition planning team members, including EOIR OIT and contracting officials, on how to apply the best practices outlined in OMB’s January 2021 memorandum on Procurement Administrative Lead Times for all procurement vehicles. Such guidance should incorporate an oversight framework by which JMD PSS and EOIR contracting officials adopt practices that will help them to monitor and reduce the time between the initial contract action solicitation and award dates.
5	Open	No	https://oig.justice.gov/reports
Complete the written assessment for inherently governmental functions (and closely associated functions) for the 2020 BPA and the related contracts (e.g., the contract for product owners and future related procurements) and update its template to include instructions on when contracting officials should perform the assessment. Such updates should address considerations during pre-award and appropriate reassessment after award.
8	Open	No	https://oig.justice.gov/reports
Update its policies and procedures to include guidelines for succession planning to demonstrate the historical knowledge of BPA actions are preserved in a manner that facilitates effective, continuous administration and oversight in the event of responsible contracting officials’ separation from the agency.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

https://oig.justice.gov/reports

Evaluate and update its policies and procedures to ensure that billings and payments for service contracts comply with the FAR, EOIR internal policies, and BPA terms, ensuring that: (a) contracting officials review appropriate supporting information to determine whether the contractors’ billed amounts reflect reasonable, allocable, and allowable costs; and (b) contracting officials consistently communicate with the CO to ensure that contract workers comply with BPA terms and internal procedures on charges that may result in cost overruns.

Open

https://oig.justice.gov/reports

Provide guidance to acquisition planning team members, including EOIR OIT and contracting officials, on how to apply the best practices outlined in OMB’s January 2021 memorandum on Procurement Administrative Lead Times for all procurement vehicles. Such guidance should incorporate an oversight framework by which JMD PSS and EOIR contracting officials adopt practices that will help them to monitor and reduce the time between the initial contract action solicitation and award dates.

Open

https://oig.justice.gov/reports