Open Recommendations

Complete the OMB Annual Data Call reporting, and if necessary, contact OMB via email at MBX.OMB.OFFM.PaymentIntegrity@omb.eop.gov to obtain access to the annual data call.

CDC should expand its efforts both to improve racial and ethnic data associated with COVID-19 and to supplement them with additional data sources.

Develop and implement internal controls to ensure that officials and staff responsible for gathering data used for Federal reporting requirements obtain an understanding of the rules and regulations surrounding the grant programs they are tasked with overseeing.

Develop and implement effective written policies and procedures and sufficient information system controls to ensure that accurate student enrollment and withdrawal data are entered in its student information system in a consistent manner.

Provide support for the inaccurate and unsupported displaced student counts or return $6.5 million in Emergency Impact Aid program funds received based on estimated inaccurate and unsupported displaced student counts.

Enhance its policies, procedures, training and communication, and/or internal controls for the requisition and government purchase card systems to better ensure that purchasing officials understand the C-SCRM requirements and so that applicable requisitions and purchase requests undergo C-SCRM procedures, as required; and develop policies, procedures, and/or internal controls to periodically monitor FBI compliance by identifying and remedying purchases that improperly bypassed the process.

Ensure mitigation actions for ICT products, especially mission-critical ICT products or services, are descriptive, actionable, and tailored to the user environment and operational contexts (including its anonymity of procurement statement); and work with OCIO and the SCRM Unit to create and resource a continuous monitoring program that monitors C-SCRM risks across the FBI, ensures that users understand and follow C-SCRM mitigations identified in the product vulnerability and procurement risk assessments, and develops procedures to periodically monitor and assess user compliance with its C-SCRM mitigation actions.

(U) Rec. 1: This recommendation is Controlled Unclassified Information

We recommend the Counterterrorism Coordinator, with support from the Office of Strategy, Policy, and Plans, Office of Intelligence and Analysis, and the Management Directorate perform a needs assessment toidentify the staffing and budget necessary for overseeing the department-wide mission to counter domestic terrorism.

We recommend the Counterterrorism Coordinator use the results of the needs assessment to establish a long-term governing body to oversee and coordinate the Department’s efforts to counter domestic terrorismby creating:• a charter with business rules and roles and responsibilities for longterm action;• a formalized documented process to monitor and track completion ofaction items; and• a formalized documented feedback process to review, update, andmeasure the impact of priority actions taken in response to changesin the domestic terrorism threat environment.

We recommend the DHS Secretary work with the Attorney General and the appropriate congressional committees, to ensure each Department collects and shares direct access to domestic terrorisminformation. Specifically: The Under Secretary of Intelligence and Analysis should immediatelybegin working with the Federal Bureau of Investigation to ensure Officeof Intelligence and Analysis domestic terrorism analysts have appropriateaccess to Federal Bureau of Investigation case information

We recommend the Under Secretary of Science and Technology and the Under Secretary for Strategy, Policy, and Plans partner with agencies or Department of Homeland Security components to obtainaccess to appropriate information that may inform development of nationallevel statistics on terrorism and targeted violence

We recommend the Counterterrorism Coordinator use the results of the needs assessment to ensure a dedicated level of staff support and resources to execute National Terrorism Advisory System functions.

We recommend the Deputy Under Secretary for Intelligence Enterprise Operations finalize and implement an overarching policyand standard operating procedures to guide the timely, complete, and accurate review and release of open source intelligence reports.

We recommend the Deputy Under Secretary for Intelligence Enterprise Operations establish a standard process to determinewhether additional oversight or review is needed for open source intelligence reports before their dissemination

Recover the $1.9 million of overpayments to a grant recipient in accordance with 2 CFR § 200.345-346.

Require the reconciliation of the grant recipient’s budget to the final award amount prior to awarding a grant, including ensuring receipt of revised budgets, when changes are needed, prior to disbursing grant awards. Furthermore, discontinue the disbursement of grant awards prior to the receipt of a revised budget.

ACF should encourage all States to evaluate the value of adding an assessment of risk for sex trafficking when children return to foster care after going missing.

ACF should conduct oversight activities to identify States that may not screen all children for sex trafficking when they return to foster care after going missing.

The Railroad Retirement Board's Bureau of Information Services should identify, and document detailed project plans for their Information Technology Modernization initiatives through the Information Resources Management Strategic Plan, which should include the agency's goals, project milestones, and a description of the work necessary, as required by the Office of Management and Budget Circular A-130.

Resolve the $66,270 in questioned participant support for which EDC has not agreed to reimburse NSF and direct EDC to repay or otherwise remove the sustained questioned costs from its NSF award.

Direct EDC to provide documentation supporting that it has reimbursed or otherwise credited the $8,375 in questioned participant support, conference, and consultant travel costs for which it has agreed to reimburse NSF.

Direct EDC to establish clear guidance regarding the allowable uses of participant support cost funding. This guidance should address how to segregate, identify, and account for costs that are covered with participant support cost funding. Specifically, this guidance should address how EDC verifies it does not use participant support costs to cover non-participant or other unallowable costs, such as costs budgeted for within non-participant support costs budget categories, costs incurred for EDC employees, and expenses associated with no-show participants.

Direct EDC to strengthen its administrative and management processes related to the approval of conference registration fees. Updated processes should require EDC to verify that individuals either have dedicated or will be dedicating effort to an NSF award prior to allowing their conference registration fees to be charged to the NSF award.

Direct EDC to strengthen its administrative and management processes to ensure advertising costs associated with sponsoring conferences are not charged to federal awards unless specifically approved by the award sponsor.