Open Recommendations

RPG’s procedures are updated to reflect improvements identified in this report and in the critique, including adequate planning for the receipt and survey of material that could exceed HRA thresholds;

RCTs follow procedures when receiving radiological materials that differ from authorized amounts;

The policy related to gloveboxes is revised to ensure that radiological conditions are adequately monitored inside gloveboxes, as required by 10 CFR 835, and ensure that workers are aware of those conditions;

Staff use the electronic inventory system when receiving packages, as required by RPG procedures.

Remedy CCI's unsupported questioned costs totaling $9,448.

Ensure that the Nevada DCFS instructions provided to subrecipients for quarterly performance reporting complies with the OVC guidance.

Ensure that the Nevada DCFS incorporates controls to verify the accuracy of its subrecipients' quarterly performance reports.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: The VOCA-funded program administration

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Ensuring the integrity and accuracy of its victim records and ensuring its performance reports are accurate.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Ensure adequate controls over transactions being approved by designated approvers and segregation of duties are implemented, including in cases where the designated approver is also the requester.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Allocating costs in proportion to the benefits obtained or another reasonable basis.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Reconciliation of programmatic activities affecting financial outlays, to ensure that any victim direct assistance is utilized fully and that associated costs for any unused assistance is refunded to the CCI's VOCA funds appropriately.

Ensure that the CCI: Revise its quarterly performance reports for its FY 2024 subaward in compliance with the OVC guidance.

Ensure that the CCI: Re-evaluate its stated goal of serving 300 new and unduplicated victims to ensure the goal is attainable for future VOCA subaward applications.

Ensure that the CCI: Develop controls within its fiscal policies and procedures to ensure adequate supporting documentation is maintained for all VOCA-funded transactions.

Revise its procedures to ensure all electronic storage media containing sensitive or classified information, including hard drives that are extracted from computers slated for destruction, are appropriately accounted for, tracked, timely sanitized, and destroyed.

Implement controls to ensure its electronic storage media are marked with the appropriate National Security Information (NSI) classification level markings, in accordance with applicable policies and guidelines.

USAID West Bank and Gaza verify that Tech2Peace corrects the 3 instances of material noncompliance detailed on pages 25 to 27 of the audit report.

Verify that Moona - A Space for Change, corrects the two instances of material noncompliance detailed on pages 23 and 24 of the audit report.

Develop and communicate guidance on post-award spot checks to include a more detailed definition of spot checks, illustrative procedures and opportunities for their use, and procedures for appropriately communicating their results, when warranted.

USAID/West Bank and Gaza verify that the auditee corrects the two material weaknesses in internal control detailed on pages 16 to 19 of the audit report.

USAID/ West Bank and Gaza verify that the auditee corrects the 3 instances of material noncompliance detailed on pages 22 to 24 of the audit report.

(U) Rec. 1.b: The DoD OIG recommended that the Commander, Naval Supply Systems Command Weapon Systems Support, direct Naval Supply Systems Command Weapon Systems Support contracting officials to definitize the remaining delivery orders under Basic Ordering Agreement N00383-18-G-N701.

(U) Rec. 1.c: The DoD OIG recommended that the Commander, Naval Supply Systems Command Weapon Systems Support, direct Naval Supply Systems Command Weapon Systems Support contracting officials to conduct fair and reasonable price determinations at the Contract Line Item Number levels to identify differences between actual costs and proposed costs before definitizing the remaining delivery orders.

(U) Rec. 1.d: The DoD OIG recommended that the Commander, Naval Supply Systems Command Weapon Systems Support, direct Naval Supply Systems Command Weapon Systems Support contracting officials to identify and implement a methodology for consistently allocating the support costs across the repair Contract Line Item Numbers and require the contractor to use the consistent methodology.

Develop and implement a formal cost-estimating process that incorporates, as applicable, the best practices in the Government Accountability Office Cost Guide to better ensure that SIP project estimates are reliable.

Establish controls to ensure independent Government cost estimates are performed in accordance with Federal regulations.

Develop and implement policies and procedures to document and retain copies of all independent Government estimates for SIP projects in contract files.

Develop and implement a formal written process for capturing total costs and associated support for completed SIP projects to ensure accurate and timely reporting.

We recommend the Under Secretary for S&T clearly identify the appropriate entity with the authority and responsibility for updating critical infrastructure research and development strategic plans and annual homeland threat assessments and ensure that entity publishes each document in accordance with each of the prescribed timeframes.

We recommend the Under Secretary for S&T develop and implement improved controls to ensure all S&T offices adhere to program and project management principles per the Operating Model Blueprint, including, but not limited to, policies, procedures, and training. These controls should ensure that tailored project approaches are documented and approved, standardized project management language is used, project and program plans are appropriately integrated, and roles and responsibilities are clearly defined.

We recommend the Under Secretary for S&T develop and implement data validation controls to ensure accurate and consistent financial and project information in S&T’s centralized project tracking system, including, but not limited to, implementation policies, procedures, and training.

We recommend CBP’s Office of Field Operations develop and implement a formalized risk assessment process when developing, expanding, or modifying mobile applications.

We recommend CBP’s Office of Field Operations implement a mechanism to analyze CBP One™ advanced information for trends and patterns of fraudulent behaviors by users of CBP One™ and communicate its results to the eight ports of entry that process CBP One™ appointments.

We recommend CBP’s Office of Information Technology implement a mechanism to routinely assess CBP applications and supporting infrastructure operating systems for configuration and patch management vulnerabilities and timely implement corrective actions.

Implement procedures and controls to ensure that visual assessments for lead-based paint are completed at least every 12 months.

Implement procedures and controls to ensure that risk assessments and reevaluations are conducted in accordance with HUD's requirements.

Obtain lead-based paint risk assessments for the five developments for which hazard reduction work was completed and perform the required reevaluations.

Determine whether the remaining five developments (Imperial Courts, Mar Vista Gardens, Nickerson Gardens, Ramona Gardens, and Rancho San Pedro) have deteriorated paint and if so, obtain lead-based paint risk assessments and reevaluations when applicable.

Coordinate with HUD's Office of Lead Hazard Control and Healthy Homes to obtain training for the Authority's employees responsible for managing lead-based paint on the management of lead-based paint, including the requirements for visual assessments, risk assessments, reevaluations, and hazard reduction.

We recommend that the Kansas Department of Health and Education improve its electronic visit verification system by developing and implementing procedures to verify that in-home PCS claims are recorded and verified in its EVV system, and implementing edits to verify that tasks recorded on in-home PCS claims match allowable tasks approved in the PCSP.

We recommend that the Kansas Department of Health and Education improve its use of the EVV system by verifying that exceptions are reviewed and remedied,  requiring that providers use the scheduling function within the EVV system or else directing the EVV contractor to remove the corresponding exception for instances when the scheduling function is not used, training providers on how to address and minimize the occurrence of informational exceptions, and establishing formal requirements governing service workers' use of the web portal.

We recommend that the Kansas Department of Health and Education verify that providers are complying with the State agency's established policies and procedures to maintain documentation showing that service workers are registered, screened, and employable pursuant to background check requirements.

We recommend that the Kansas Department of Health and Education verify that MCOs are complying with the State agency's established policies and procedures to complete and reassess functional needs assessments, including the needs evaluation tool, every 12 months, and upload these documents into the care management system for retention.

We recommend the Deputy Director and Senior Official Performing theDuties of the Director for ICE evaluate the use of manual processes for information sharing within ICE and with other stakeholders, such as the Department of Justice; identify funding; then develop and implement an automated system to document court appearances and maintain address information of unaccompanied migrant children.

We recommend the Deputy Director and Senior Official Performing theDuties of the Director for ICE develop and implement a formal process to identify unaccompanied migrant children who fail to appear for immigration hearings, and share this information internally within ICE and externally with the U.S. Department of Health and Human Services.

We recommend that the Centers for Medicare & Medicaid Services instruct the SSAs to follow up with the 24 nursing homes that may not have complied with Federal requirements to verify that they have taken corrective actions.

We recommend that the Centers for Medicare & Medicaid Services instruct the SSAs to follow up with the 24 nursing homes that may not have complied with Federal requirements to verify that they have taken corrective actions.

We recommend that the Centers for Medicare & Medicaid Services share the results of this audit with the SSAs and encourage them to focus their oversight on verifying that nursing homes designate an IP and that the IPs complete specialized training prior to filling that position.

The Division of Federal Home Loan Bank Regulation should issue written guidance on the FHLBanks’ collateral subordination practices.