Open Recommendations

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to reimburse $11,289 (the difference between the contract paid price of $33,638 and the lesser calculated cost of $ 22,349) from non-Federal funds to HUD for transmission to the U.S. Treasury for the cost savings cited in this finding.

Recommendation is not publicly available.

Recommendation is not publicly available.

Establish and implement procedures to reassess the safe harbor percentage and rates periodically to ensure that they are reasonable. HUD should retain the documentation justifying the calculation of those percentages and rates. In addition, HUD should assess the feasibility of requiring the agencies to periodically justify and retain documentation showing the reasonableness of using the maximum rates, or lower them as appropriate.

KPMG recommends that the OPM Director in coordination with the CIO and system owners, including the Chief Financial Officer and system owners in Program offices, ensure that resources are prioritized and assigned to address the information system control environment weaknesses.

Direct responsible grantees to justify the use of $66,849,658 that it disbursed for cancelled Block Grant program activities or repay HUD from non-Federal funds.

We recommend that the Director of HUD's New York City Office of Community Planning and Development instruct City officials to reimburse from non-Federal funds $93,436 for ineligible costs charged to HPRP; specifically, $59,430 related to payments for rental arrears over the 6-month eligibility requirement and $34,006 for payments issued directly to participants.

We recommend that the Director of HUD's New York City Office of Community Planning and Development instruct City officials to provide documentation to justify the $329,937 in unsupported salary costs incurred between June and September 2010. Any unsupported costs determined to be ineligible should be reimbursed from non-Federal funds.

Determine the eligibility of the $2,399,428 disbursed for four projects with signs of slow progress and reevaluate the feasibility of the activities. Total disbursements of $3,483,086 were adjusted to consider $713,008 questioned in recommendation 2C and $370,650 in recommendation 2A. The Municipality must reimburse its HOME program from non-Federal funds for activities that HUD determines to have been terminated.

Require the Municipality to reimburse its HOME program from non-Federal funds $766,480 for disbursements associated with terminated activities that did not meet HOME objectives.

Require the Municipality to submit supporting documentation showing the allocability of $39,338 and any additional payroll costs charged to the HOME program between July 1, 2009, and June 30, 2011, associated with the three employees performing other functions not related to the program, or reimburse the program from non-Federal funds.

Require the Municipality to reimburse the HOME program from non-Federal funds $2,263,799 paid for ineligible costs.

Require the Municipality to put to better use $2,854,395 associated with unexpended funds maintained in its local bank account.

Require the Municipality to update its accounting records and ensure that receipts and expenditures are properly accounted for, are reconciled with HUD's information system, and comply with HUD requirements.

Require the Municipality to develop and implement a financial management system in accordance with HUD requirements, including that HOME funds can be traced to a level which ensures that such funds have not been used in violation of the restrictions and prohibitions of applicable statutes and that funds are disbursed in a timely manner.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to reimburse its Capital Fund $1,539,629 from non-Federal funds for the ineligible payments cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to return the $411,228 in excess capital fund draws cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to provide supporting documentation or reimburse its Capital Fund $394,683 from non-Federal funds for the unsupported costs cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to reimburse its Capital Fund $13,085 from non-Federal funds for the inappropriately earned interest cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to reimburse its appropriate programs $180,649 from non-Federal funds for the ineligible payments cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to provide supporting documentation or reimburse its appropriate programs $30,236 from non-Federal funds for the unsupported costs cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to reimburse its Capital Fund $127,050 from non-Federal funds for the ineligible payments cited in this finding.

We recommend that the Director of HUD's Detroit Office of Public Housing require the Commission to reimburse its operating fund $107,692 from non-Federal funds for ineligible payments cited in this finding.

The Office of Programs should work with the management control review committee to revise management control documentation to be consistent with Government Accountability Office guidance for internal controls.

Support or repay from non-Federal funds any amounts that it cannot support, including $1,568,245 to its operating fund and $973,126 to its capital fund paid for (1) contracts that were improperly procured, (2) contract overpayments, or (3) contract payments made outside of the contract effective dates.

Develop short-term, intermediate, and long-term outcome performance measures, and additional output performance measures, with appropriate targets and timeframes, to measure the progress and results of theprogram.

Develop and publish a comprehensive management plan for EDSP, including estimates of EDSP’s budget requirements, priorities, goals, andkey activities covering at least a 5-year period.

Annually review the EDSP program results, progress toward milestones, and achievement of performance measures, including explanations for any missed milestones or targets.

Rec. 2.a: The DoD OIG recommended that the Deputy Commandant, Plans, Policies, and Operations, update the small arms accountability guidance in Marine Corps Order 5530.14A consistent with Marine Corps Bulletin 4440 and the updates to Marine Corps Order 8300.1C.

We recommend that the Director of HUD's Buffalo Office of Community Planning and Development reimburse from non-Federal funds $162,923 ($134,711 $28,212) expended on ineligible costs pertaining to street improvement projects not done and a duplicate reimbursement.

We further recommend that the Director of HUD's Buffalo Office of Community Planning and Development instruct the City to provide documentation to justify the $1,982,988 in unsupported costs associated with street improvement expenditures incurred between June 2007 and October 2009. Any unsupported costs determined to be ineligible should be reimbursed from non-Federal funds.

We recommend that the Director of HUD's Buffalo Office of Community Planning and Development instruct the City to provide documentation to justify the $20,143,219 ($4,902,754 $15,240,465) in unsupported transactions recorded in the CDBG program income account. Any receipts determined to be unrecorded program income should be returned to the CDBG program, and any expenditures determined to be ineligible should be reimbursed from non-Federal funds.

We further recommend that the Director of HUD's Buffalo Office of Community Planning and Development instruct the City to reimburse from non-Federal funds the $304,506 related to ineligible clean and seal code enforcement costs.

We further recommend that the Director of HUD's Buffalo Office of Community Planning and Development instruct the City to provide documentation to justify the $716,622 ($545,607 $24,069 $146,946) in unsupported clean and seal costs incurred so that HUD can make an eligibility determination. Any costs determined to be ineligible should be reimbursed from non-Federal funds.

Deobligate $279,245 in available funds associated with the ineligible CHDO and reprogram the funds for other eligible HOME activities, thereby putting the funds to better use.

KPMG recommends that the CIO develop and promulgate entity-wide security policies and procedures and assume more responsibility for the coordination and oversight of Program Offices in completing certification and accreditation and other information security requirements and activities.

KPMG recommends that the CIO identify common controls, control responsibilities, boundaries and interconnections for information systems in its system inventory.

Establish Procedures to Track Source of Facts Provided to the Public and Congress.

Require Identification of Federal Crime as Part of Documenting Predication.

Consider Revising Attorney General's Guidelines and DIOG to Reinstate Prohibition on Retention of Irrelevant First Amendment Material from Public Events.

Clarify When First Amendment Cases Should Be Classified as "Acts of Terrorism" Matters.

Develop a systematic approach to identify which states have outdated or inconsistent memorandums of agreements; renegotiate and update those Memorandums of Agreements using the Memorandum of Agreements template; and secure the active involvement and final,documented concurrence of headquarters to ensure national consistency.

Require the Authority to reimburse the net restricted assets fund account from non-Federal funds the $2,583,244 or the current amount owed.

The Office of Programs should develop a mechanism and procedures to update the unilateral freeze codes in the Payment Rate and Entitlement History system when the RRB obtains new information that changes the status of the freeze.

The Railroad Retirement Board's Bureau of Actuary should improve its documentation of the sampling employed in the Financial Interchange process by: Creating a single document that explains the process used to create the sampling frame and sample, including source database(s) used, the variables of interest, and the programs/media used to execute the process steps. The documentation should be written such that a person with the requisite skills, but without knowledge of the Financial Interchange calculations, could understand and replicate the sampling process.

The Railroad Retirement Board's Bureau of Actuary should test more than one post-stratification method and employ the method that minimizes the sampling error.

Require the Authority to account for $134,889 in tenant rent receipts or repay any unsupported amounts to its public housing operating program from nonfederal funds.

Require the Authority to provide support for $264,229 in disbursements or repay any unsupported costs to its public housing operating and capital improvement program from nonfederal funds.

Require the Authority to reimburse its public housing program $2,250 for ineligible costs using non-federal funds.

Require the Authority to support the $27,097 in unreasonable costs or reimburse its public housing and capital improvement program from nonfederal funds.