Open Recommendations

The Office of Programs should revise and document their definitions of improper underpayments for the Railroad Retirement Act program in compliance with Improper Payments Elimination Act of 2010 guidance, and if similar definitions are used for other programs, revise them accordingly.

The Office of Programs should develop and document the necessary policies and procedures for the review and validation of the Railroad Unemployment Insurance Act improper payment data to be reported in the Performance and Accountability Report.

The Office of Programs should ensure that the proper controls are in place to make sure that the policies and procedures are followed to properly support the improper payment data reported for Railroad Unemployment Insurance Act program.

Develop sections in release preparation courses that address the post-incarceration medical care and retirement needs of aging inmates.

We recommend that the Department of Homeland Security Deputy Secretary require the Office of Policy to develop and implement a plan to collect, analyze, and report data on the Department's use of prosecutorial discretion to assess immigration enforcement activities and improve future policy. The plan should include steps taken to ensure the completeness and accuracy of the prosecutorial discretion data.

Corrected identified design and operating effectiveness weaknesses in its anti-fraud measures.

The Board should establish an independent committee that will work to identify a functional solution that will enable communication between the Office of Inspector General and the National Railroad Retirement Investment Trust’s component auditor and achieve compliance with the American Institute of Certified Public Accountants standards.

Provide support showing that it took proper remedial action regarding five NSP3 grantees that missed the expenditure deadline, thereby putting $3,379,269 to better use.

Work with 134 grantees (29 NSP1 and 105 NSP3) that reported missing expenditure deadlines in DRGR to ensure that expenditure information submitted is accurate and up to date.

We recommend that FWS work with the Department to ensure that real property records easily identify Program-funded land transactions.

We recommend that FWS work with the Department to develop processes and procedures to ensure timely and accurate recording of Program-funded additions, deletions, and changes to land records.

We recommend that FWS work with the Department to reconcile its respective land records.

We recommend that FWS require the Department to certify that Program-funded real property is being used for its intended purposes.

Ensure that the Department's zero tolerance policy on sexual harassment is enforced in the law enforcement components and that the components' tables of offenses and penalties are complimentary and consistent with respect to sexual harassment.

All four law enforcement components, in coordination with ODAG, should acquire and implement technology and establish procedures to effectively preserve text messages and images for a reasonable period of time, and components should make this information available to misconduct investigators and, as appropriate, for discovery purposes.

All four law enforcement components, in coordination with ODAG, should take concrete steps to acquire and implement technology to be able to, as appropriate in the circumstances, proactively monitor text message and image data for potential misconduct.

Recommendation not publicly available.

Recommendation not publicly available.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure SPHs inventory listings are completed at the item level.  Establish a timeframe for when the listings must be completed.  Additionally, communicate with other offices to identify best practices used in documenting their inventories.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure Inventory listings are reviewed to determine their accuracy and update as necessary.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure a finding aid is created for the agency’s entire SPHs collection at the item level.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure locked hard copies of the inventory listings are maintained.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure SPHs inventory listings are maintained in HMS. Until HMS is implemented by all offices, all electronic versions of the listings are password protected and access limited to authorized employees.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure initial inspections of SPHs inventory are completed.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure custodial units are in compliance with NARA 1572, including randomly inspecting at least 3% of SPHs inventory annually on a rotating basis and using one individual that does not work for the individual responsible for the inspection.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure annual inspection reports include at a minimum date of inspection, individuals that complete the inspections, and a listing of items inspected, including their location and physical condition.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure annual inspection results are adequately documented and communicated to Security Management and office heads.

The Office of Programs should track creditable compensation related to injury settlements and the effect on benefit eligibility.

The Office of Programs should implement controls to ensure compliance with agency regulations related to service months credited from an injury settlement. At a minimum, the agency should require railroad employers to submit supporting documentation for any service and compensation reported as part of an injury settlement. The documentation should include both the legal settlement and an allocation worksheet. This documentation should be readily available for examination and periodically reviewed.

(U) Rec. A.1.a: Recommendation is Classified.

(U) Rec. A.1.b: Recommendation is Classified.

(U) Rec. A.2.a: Recommendation is Classified.

(U) Rec. A.2.b: Recommendation is Classified.

(U) Rec. A.2.c: Recommendation is Classified.

(U) Rec. B.1.a: Recommendation is Classified.

(U) Rec. B.1.b: Recommendation is Classified.

(U) Rec. B.1.c: Recommendation is Classified.

(U) Rec. B.2: Recommendation is Classified.

(U) Rec. C.1.a: Recommendation is Classified.

(U) Rec. C.1.b: Recommendation is Classified.

(U) Rec. C.2.b.1: Recommendation is Classified.

(U) Rec. C.2.b.2: Recommendation is Classified.

(U) Rec. C.2.b.3: Recommendation is Classified.

(U) Rec. C.2.b.4: Recommendation is Classified.

Rec. B: The DoD OIG recommended that the Under Secretary of Defense for Intelligence, coordinate with the appropriate Department of State office to update the 2003 Memorandum of Understanding to reflect DoD policy and requirements with the Force Protection Detachment program and the Embassy's Country Team environment.

Rec. 1: The DoD OIG recommended that the Under Secretary of Defense for Acquisition, Technology, and Logistics establish DoD dam safety inspection policy that is in accordance with the Federal Guidelines for Dam Safety, which define inspection frequency, scope, and inspector qualifications and outline the need to develop and maintain inspection support documentation.

(U) Rec. A.2.1: Recommendation is Classified.

(U) Rec. A.2.2: Recommendation is Classified.