Open Recommendations

Direct contracting officers to require that the contractor adjust all its billings to reflect the application of the correct rate to team subcontract other direct costs.

We recommend the Executive for Business Support Services establish formal assessment criteria and future savings analysis for use in determining whether to cancel Energy Savings Performance Contracts.

KPMG recommends that the OPM Director in coordination with the CIO and system owners, including the Chief Financial Officer and system owners in Program offices, ensure that resources are prioritized and assigned to address the information system control environment weaknesses.

We recommend that FWS work with the Department to reconcile their respective records of lands purchased with Program funds.

Collect TAAF Program payments, totaling $84,000, from those producers whose self-certification was not supported by their records.

The Bureau of Information Services should work with the Office of Administration, Division of Acquisition Management, and the agency’s contracting officer’s representatives to maintain the Contractor Security Control Log, ensure that it is continually updated to reflect all contractors and their staff that work at the RRB, and indicate whether the contractor staff will have access to personally identifiable information or a system of records.

The Bureau of Information Services should develop a strategic organizational privacy plan that is multi-organizational and represents the Railroad Retirement Board as a whole.

The Bureau of Information Services should develop a policy on communication between bureaus regarding changes in personally identifiable information.

The Bureau of Information Services should develop a policy on the use and protection of personally identifiable information in testing, training, and research.

The Executive for Legislative Archives, Presidential Libraries, and Museum Services should Work with the Performance and Accountability Office to develop a performance measure for tracking the processing of electronic presidential records.

The Executive for Legislative Archives, Presidential Libraries, and Museum Services should determine the true backlog of electronic presidential records and determine if additional resources are needed and can be obtained to handle the increased workload.

Rec. A.2: The DoD OIG recommended that the Assistant Secretary of the Army (Financial Management and Comptroller) develop a working group, including the Assistant Chief of Staff for Installation Management, the Chief of the U.S. Army Corps of Engineers, and the General Fund Enterprise Business System Program Manager, to develop and implement the identified functionality into the General Fund Enterprise Business System, including the capability to generate an Army-wide real property universe.

Rec. A.6: The DoD OIG recommended that the Assistant Secretary of the Army (Financial Management and Comptroller) develop a working group, including the Assistant Chief of Staff for Installation Management, the Chief of the U.S. Army Corps of Engineers, and the General Fund Enterprise Business System Program Manager, to perform a review of all real property data in the General Fund Enterprise Business System to ensure that the General Fund Enterprise Business System contains the correct data going forward and track the costs associated with this effort and other data cleansing efforts so they can be calculated as part of…

Rec. A.7.b: The DoD OIG recommended that the Assistant Secretary of the Army (Financial Management and Comptroller) develop a working group, including the Assistant Chief of Staff for Installation Management, the Chief of the U.S. Army Corps of Engineers, and the General Fund Enterprise Business System Program Manager, to record in-house costs incurred in the construction of a real property asset to the corresponding project's construction-in-progress account.

(U) ???????Rec. A.1: The DoD OIG recommended that the Office of the Under Secretary of Defense for Intelligence, partnering with the Defense Intelligence Agency, the Combatant Commands, and the Services, develop an All-Source Analysis certification program that leads to training, developing, and retaining a more experienced and robust workforce. We recommend that such a program includes common core analytical skills and performance standards, and an enterprise-wide all-source analysis occupational-specialty career track and development program.

The Chief Operating Officer should ensure a plan is developed, including a timeline, for when the archival storage facility reviews will be completed.  As a part of the reviews, identify facilities with (1) areas of non­-compliance, associated costs, risk if the actions are not completed, and an action plan, (2) structural, environmental control, fire safety, preservation, and security deficiencies that could be severe enough to permanently damage records.

The Chief Operating Officer should ensure an accurate listing of facilities currently non-compliant with the Standards, along with the area of deficiencies is identified and communicated.

The Chief Operating Officer should ensure resources needed to make all archival storage facilities compliant by 2016 are identified.  If the facility cannot be brought into conformance with the Standards, determine and document what mitigating actions have been or will be taken to minimize threats to the holdings.

The Chief Operating Officer should ensure PMRS is updated to accurately reflect percentage of archival holdings in appropriate space.

The Chief Innovation Officer and Executives for Research Services and Legislative Archives, Presidential Libraries and Museum Services should ensure comprehensive preservation policies and procedures for each of their organizations are developed and/or updated.

We recommend the Executive for Research Services should ensure An analysis is performed to determine if additional risk assessments for the Washington Area Archives and Presidential Libraries, including older holdings, should be completed.  Identify the risks for not completing the assessments.

Rec. A.1: The DoD OIG recommended that the U.S. Army Medical Command Commander revise Army Regulation 40-68, "Clinical Quality Management," to align the regulation with supervision requirements set forth in Federal Acquisition Regulation 37.4.

BLM should review and update existing orders to: a) determine the relevancy of existing orders; b) eliminate redundant, conflicting, or outdated requirements; c) include current standards and practices commonly included in Conditions of Approval; and d) include inspection criteria and procedures.