Open Recommendations

USDA OIG has determined that this recommendation contains sensitive information and will not be publicly released due to privacy concerns.

USDA OIG has determined that this recommendation contains sensitive information and will not be publicly released due to privacy concerns.

USDA OIG has determined that this recommendation contains sensitive information and will not be publicly released due to privacy concerns.

USDA OIG has determined that this recommendation contains sensitive information and will not be publicly released due to privacy concerns.

Rec. 1: The DoD OIG recommended that the Commander, Naval Supply Systems Command, review the four national stock numbers identified in this audit for which Navy personnel could not provide evidence of full restitution. If the review determines that the contractor did not provide restitution and the Navy can pursue restitution under the contract terms, then the Commander should require the applicable Navy contracting officer to pursue restitution from the contractor that provided defective parts. Also, the Commander should comment on the $2.6 million in questioned costs related to defective parts for which the Navy was unable to provide evidence…

Rec. 2.a: The DoD OIG recommended that the Deputy Assistant Secretary of Defense for Logistics update Defense Logistics Management Standards DLM 4000.25, Volume 2, Chapter 24 Product Quality Deficiency Reporting, to require Military Departments to develop a process for obtaining restitution from contractors that provide defective parts. The guidance should clearly define key roles and responsibilities of responsible contracting officers and require their involvement in the process and require the Military Departments to:preserve an audit trail to support the receipt of restitution and specify the type of documentation needed, andestablish a program to provide recurring training to deficiency reporting personnel…

Rec. 2.b: The DoD OIG recommended that the Deputy Assistant Secretary of Defense for Logistics require Military Departments to develop and implement controls and oversight to ensure tracking of contractor restitution from the completion of the investigation of the report on deficiencies in product quality through the receipt of restitution.

(U) Rec. 1.a: The DoD OIG recommended that the Director of the Defense Health Agency conduct an assessment of the physical security of all National Capital Region military treatment facilities, with a focus on identifying deficiencies with Unified Facilities Criteria 4-510-01 requirements.

(U) Rec. 1.b: The DoD OIG recommended that the Director of the Defense Health Agency develop a plan with milestones based on this assessment to:(U) provide the necessary resources for the military treatment facilities to comply with Unified Facilities Criteria 4-510-01.(U) ensure that the Andrews Medical Group - Malcolm Grow Medical Clinics and Surgery Centers video surveillance system meets minimum Unified Facilities Criteria 4-510-01 standards.

(U) Rec. 1.c: The DoD OIG recommended that the Director of the Defense Health Agency provide Program Objective Memorandum guidance to address the Walter Reed National Military Medical Centers video surveillance system deficiencies.

(U) Rec. 1.d: The DoD OIG recommended that the Director of the Defense Health Agency develop and implement a policy to standardize emergency response procedures across all military treatment facilities to ensure military treatment facilities have standardized emergency response procedures that bridge the existing gap in emergency response capabilities between military treatment facilities and their host installations. At a minimum, this policy should:(U) provide comprehensive training requirements for military installation police, on-site security guards, and staff, as well as a requirement to have regular drills and training exercises(U) establish an emergency response window for on-site guards and military police that…

(U) Rec. 2.a: The DoD OIG recommended that the Commander of the Navy Installations Command conduct a thorough evaluation of how the Naval Support Activity Bethesda police are used at Walter Reed National Military Medical Center, including how the Walter Reed National Military Medical Centers security needs are addressed.

(U) Rec. 2.b: The DoD OIG recommended that the Commander of the Navy Installations Command develop and implement a plan of actions with milestones to address any gaps identified in the evaluation.

We recommend that the Assistant Secretary for Elementary and Secondary Education require Puerto Rico DOE to return the $3.9 million charged to the ARP ESSER grant for the student academic proficiency interim assessments or take other remedial actions as appropriate, such as making accounting adjustments to other valid and allowable obligations incurred during the ARP ESSER grant period of availability.

We recommend that the Assistant Secretary for Elementary and Secondary Education require Puerto Rico DOE to develop and incorporate into its existing contract monitoring and oversight policies and procedures, control activities, or protocols designed to ensure that only qualified personnel are assigned to manage and oversee contracts and those charged with that responsibility verify that the contractually required services are rendered (for example, by reviewing documentation supporting the completion of contract-related work) before paying the contractor.

We recommend that the Assistant Secretary for Elementary and Secondary Education require Puerto Rico DOE to implement its contract amendment procedures, as designed, to ensure that all future changes to the scope of contracted work are documented and approved in writing.

We recommend that the Assistant Secretary for Elementary and Secondary Education require Puerto Rico DOE to provide sufficient training to its employees, including teachers, who are responsible for implementing initiatives and activities under contracts funded with Federal education funds to help ensure that all contractual obligations and objectives are met and Federal education funds are used as intended.

We recommend that Division of Facilities Management and Construction update the facility management system with new school building information identified in this report.

We recommend that BIE develop policies and procedures that clearly communicate which fire system-related deficiencies require fire watches, to include roles and responsibilities.

We recommend that BIE ensure facilities managers are held accountable for timeliness and accuracy of information in the facility management system.

Train management at all delivery units in the district on the proper procedures for reporting delayed mail.

Enforce the requirement for Station B and Cleveland Heights Branch management to monitor fuel card purchases, including annotating all high-risk fuel transactions with an appropriate comment.

We recommend that the PBS Commissioner strengthen oversight to ensure full compliance with fire protection requirements by:
a. Establishing and implementing procedures and controls to verify compliance with National Fire Protection Association (NFPA) standards and PBS policies, including consistent use of the National Computerized Maintenance Management System for planning, tracking, and documentation.
b. Ensuring all fire doors are promptly inspected, repaired, or replaced to maintain proper functionality and compliance with applicable safety standards and fire codes.
c. Conducting and documenting fire drills at sufficient frequency to meet NFPA Standard 101, Life Safety Code; Federal Management Regulation Part 102-74, Facility Management…

We recommend that the PBS Commissioner provide training to PBS building management at the U.S. Tax Court Building and the contracting officer’s representatives to ensure the building’s operations and maintenance contractor adheres to contract provisions related to the building’s fire protection requirements.

(U) Rec. A.1.a: Report is Classified.