Open Recommendations

Embassy Lusaka should update and test the information technology contingency plans for its Sensitive But Unclassified and classified networks in accordance with Department standards.

Embassy Lusaka should implement a network account management procedure for regularly reviewing user accounts in accordance with Department standards.

Embassy Lusaka should implement a procedure to change the administrative passwords for its networked digital copiers, printers, and senders in accordance with Department standards.

Embassy Lusaka should configure and monitor its non-enterprise networks in accordance with Department standards.

Embassy Lusaka should complete all information systems security officer responsibilities in accordance with Department standards.

Embassy Lusaka should test the satellite phone and high frequency radio at the alternate command center monthly in accordance with Department standards.

Embassy Lusaka should account for all its emergency and evacuation radios and enter all radios into the Integrated Logistics Management Systems loanable property module in accordance with Department standards.

Embassy Lusaka should account for all its emergency and evacuation radios and enter all radios into the Integrated Logistics Management Systems loanable property module in accordance with Department standards.

Embassy Lusaka should establish a Local Configuration Control Board in accordance with Department standards.

Embassy Lusaka should establish a method to seek repayment for unapproved telephone charges in accordance with Department standards.

Embassy Lusaka should verify paid monthly service charges for mobile phone lines and service inventories in accordance with Department standards.

Embassy Lusaka should bring its records management program into compliance with Department standards.

Revise policies and procedures to ensure accurate, current, and complete financial results are reported on all Federal awards.

Work with ARC to revise the non-ARC matching cost share amount final BAMR to include the costs incurred of $2,381,000 for A&E fees and the in-kind land acquisition, if requested.

Revise policies and procedures to include procedures for determining the allowability of costs to comply with the Uniform Guidance and ensure costs incurred under Federal awards are allowable and allocable.

Develop and implement a plan to allocate sufficient resources to timely process mail daily

Complete a review of Postal Vehicle Service transportation schedules and verify related actions are implemented at the Louisville Processing and Distribution Center.

Coordinate with the Central Division Director, Logistics Operations, to develop and implement a plan to verify scanning at the Louisville Processing and Distribution Center is consistently completed in accordance with policy.

Train employees responsible for safeguarding scanners at the Louisville Processing and Distribution Center on proper scanner accountability procedures and verify these procedures are followed.

Verify proper placarding procedures are followed and consistently completed at the Louisville Processing and Distribution Center.

Provide training to personnel responsible for truck safety, and verify all drivers are using wheel chocks at the Louisville Processing and Distribution Center.

Verify that fire extinguishers are not blocked and monthly fire extinguisher inspections are completed at the Louisville Processing and Distribution Center.

Review the 17,568 COVID-19 EIDLs and Emergency EIDL Advances identified with business establishment dates after January 31, 2020, to determine eligibility and to seek recovery of funds from ineligible recipients.

Assess the automated controls within the agency’s new lending platform, the Unified Lending Platform (ULP), to ensure they align with clearly defined disaster assistance criteria.

(U) Rec. 1: The DoD OIG recommended that the DoD Chief Information Officer develop and implement a process requiring DoD Components to identify changes to their software, hardware, and firmware information, such as changes to manufacturer or device names, and update their information technology inventories in a timely manner.