Open Recommendations

(U) Rec.1: The DoD OIG recommended that the Assistant Secretary of Defense for Acquisition, update existing intellectual property policy and include a responsibility for program management offices to maintain documentation that supports the defined and validated data requirements.

(U) Rec. 2: The DoD OIG recommended that the Assistant Secretary of the Air Force for Acquisition, Technology, and Logistics, require the following program management office personnel supporting major weapon system acquisitions to complete and maintain the Defense Acquisition Universitys Foundational Intellectual Property Credential. a. (U) Program Manager. b. (U) Deputy Program Manager.c. (U) Contracting Officer. d. (U) Data Manager or equivalent.

Embassy Port of Spain, in coordination with the Bureau of Overseas Buildings Operations, should evaluate all residential properties for seismic risk in accordance with Department standards.

Embassy Port of Spain should bring its contracting officer's representative program into compliance with Department and federal standards.

Embassy Port of Spain should bring its furniture and appliance pool program into compliance with Department standards.

Embassy Port of Spain should require the Information Systems Security Officer to perform all duties in accordance with Department standards.

Embassy Port of Spain should implement a knowledge management process for capturing, sharing, transferring, and retaining information for managing computer, telephone, and radio operations.

Embassy Port of Spain should manage the mobile devices program in accordance with Department standards.

Embassy Port of Spain should implement its local configuration management protocol in accordance with Department standards.

Embassy Port of Spain should implement a life cycle management plan for the applications it develops, in accordance with Department standards.

Embassy Port of Spain should manage its non-enterprise networks in accordance with Department standards.

Embassy Port of Spain should bring its management of telephone operations into compliance with Department standards.

Embassy Port of Spain should implement a records management program that complies with Department standards.

Embassy Maputo should bring its contracting officer's representative program into compliance with Department standards.

Embassy Maputo should close out procurement files in accordance with Department standards.

Embassy Maputo should manage its property in accordance with Department standards.

Embassy Maputo should manage its motor vehicle program in accordance with Department standards.

Embassy Maputo should perform routine safety inspections and testing of its elevators in accordance with Department standards.

Embassy Maputo, in coordination with the Bureau of African Affairs, should determine a sustainable mechanism to fund the embassy's defined benefit retirement plan for locally employed staff.

Embassy Maputo should review and validate unliquidated obligations in accordance with Department standards, so that funds of up to $3.4 million can be put to better use.

Embassy Maputo should dispose of obsolete and excess computers in accordance with Department guidance.

We recommend the Council document and implement FFR reporting procedures that adhere to cost allowability restrictions prohibiting state agencies from reporting subrecipient cost shares as their own cost share (General Terms #13), or reporting the same costs across multiple awards (2 CFR 200.403).

We recommend the Council establish controls over its FFR reporting procedures that ensure the procedures were followed and report costs are allowable.

We recommend the Council works with its subrecipient to ensure understanding of, and compliance with, Poetry Out Loud (POL) regulations and requirements.

We recommend the Council document subrecipient notification procedures that adhere to the requirements established in 2 CFR 200.332(b)1, and establish controls that ensure the procedures are followed.