Open Recommendations

Rec. 4.d: The DoD OIG recommended that the Director of Defense Media Activity develop and implement agencywide quality controls to ensure that newly issued internal policy and guidance had corrected deficiencies in contract award and administration.

Require Red Wind to correct and resubmit, as necessary, any inaccurate FFRs for awards that are still ongoing.

Ensure that Red Wind enhances its accounting system and the accounting policies and procedures to ensure that it maintains complete and accurate accounting records for the awards.

Ensure Red Wind updates and enforces the BOD Bylaws.

Remedy $2,963 in unallowable salary costs.

Remedy $691 in unsupported expenditures related to staff travel costs.

Remedy $1,622 in unallowable expenditures related to staff travel costs.

Remedy $32,405 in unallowable contractor and subrecipient questioned costs.

Remedy $40,850 in unsupported contractor and subrecipient questioned costs.

Remedy $600 in unsupported other direct questioned costs.

Remedy $1,999 in unallowable other direct questioned costs.

Remedy the $229,845 of unsupported costs for excess funds drawn down through March 20, 2021.

Rec. B.1.c: The DoD OIG recommended that the Defense Health Agency Director, in coordination with the Military Services, should review the civilian hiring and retention practices for substance abuse personnel and make applicable improvements to minimize vacant positions.

Conduct a review of MFP policies and guidance to identify controls over producer self-certifications that could be strengthened and used in future programs to improve payment accuracy.

Conduct a review to evaluate the effects of using regularly captured data and automated processes on program vulnerabilities, and document the results for use in designing future programs.

Propose a plan with reasonable timeframes to periodically monitor whether any new or temporary FSA programs reliant on production evidence use or depart from using 1-NAP production evidence standards. The plan should ensure that departures from 1-NAP are documented and changes in policy are adequately communicated.

To ensure that the State agency complies with Federal requirements and does not claim unallowable costs, we recommend that the Centers for Medicare & Medicaid Services direct the State agency to revise the Process Guide to include days worked during September in RMTSs.

To ensure that the State agency complies with Federal requirements and does not claim unallowable costs, we recommend that the Centers for Medicare & Medicaid Services direct the State agency to revise the Process Guide to obtain RMTS responses within 3 days after the date of the sampled moment.

To ensure that the State agency complies with Federal requirements and does not claim unallowable costs, we recommend that the Centers for Medicare & Medicaid Services direct the State agency to revise the Process Guide to prohibit the substitution of sampled personnel.

To ensure that the State agency complies with Federal requirements and does not claim unallowable costs, we recommend that the Centers for Medicare & Medicaid Services direct the State agency to revise the Process Guide to revise the definition of the RMTS code described in the report to include only activities necessary for the proper and efficient administration of the Medicaid State plan.

To ensure that the State agency complies with Federal requirements and does not claim unallowable costs, we recommend that the Centers for Medicare & Medicaid Services direct the State agency to revise the Process Guide to require the collection of information (e.g., student names or case numbers) to support whether an RMTS respondent’s time was part of a health care service or a Medicaid administrative activity.

To ensure that the State agency complies with Federal requirements and does not claim unallowable costs, we recommend that the Centers for Medicare & Medicaid Services direct the State agency to revise the Process Guide to develop a method for allocating health care services costs to Medicaid that does not require it to rely on IEP and MP ratios (e.g., require a school district to determine whether an RMTS moment is for a health care service or administrative activity performed for a student enrolled in Medicaid).

Develop and implement a process to provide new OSCO members with adequate training and guidance with input from experiencedcollectors or the Intelligence Training Academy.

Establish and implement a process to request and receive timely reviews for open source intelligence products when they relate toupcoming events or urgent threats.

Require the EPA’s Office of Human Resources to train all employees and supervisors who earn, use, or approve Religious Compensatory Time on the U.S. Office of Personnel Management’s current regulatory requirements for, and the EPA’s current policy and procedures related to, Religious Compensatory Time.