Open Recommendations

Maintain, review, and analyze data related to Suitability Notations, Trainee Review Boards, and trainee dismissals to identify and address potential equity concerns.

Collect and evaluate trainee feedback and use it to address concerns about inequitable treatment and inconsistency in instruction and evaluation.

Evaluate, develop, and implement a recruitment plan with methods to increase the recruitment of women as certified tactical and defensive tactics instructors.

Rec. 1: The DoD OIG recommended that the Assistant to the Secretary of Defense for Privacy, Civil Liberties, and Transparency revise DoD Instruction 5400.11, "DoD Privacy and Civil Liberties Programs," January 29, 2019 (Incorporating Change 1, December 8, 2020), and DoD 5400.11?R, "Department of Defense Privacy Program," May 14, 2007, to include the minimum content requirements and frequency for basic and role-based privacy training, as required by the National Institute of Standards and Technology guidance.

We recommend that the Bureaus of Indian Affairs and Indian Education develop and implement policies, procedures, or guidance designed to prevent or detect multi-dipping.

We recommend that the Bureaus of Indian Affairs and Indian Education communicate the policies and procedures developed and train bureau personnel and Tribes on preventing and detecting multi-dipping.

That Chief Human Capital Officer issue retroactive locality payments to the three underpaid individuals for approximately $4,383.

That Chief Human Capital Officer and Office of Chief Financial Officer establish a process to review and reconcile retroactive adjustments to ensure that the correct amounts are reflected in the payroll transactions.

That the Chief Human Capital Officer ensures that the standard operating procedures for Position Management System Online are updated to include the review of duty station codes when employees are promoted.

That the Senior Policy Committee and Office of Chief Financial Officer update the waiver process to allow for increased transparency in the approval process timeline, require that waiver justifications have accurate waiver amounts, and document how the bill was ultimately resolved.

That Office of Chief Financial Officer develop a report to track payroll bills, collections, and waivers to properly account for improper payments for payroll transactions.

That the Chief Human Capital Officer ensure employees receive appropriate retroactive compensation for delayed within grade increases totaling approximately $13,011.

That the Chief Human Capital Officer ensure that the employee is billed, or a Chief Financial Officer approved waiver is processed for the within grade salary overpayments totaling approximately $3,880.

That Office of Chief Financial Officer develop reports using data received from payroll files to assist with resolving discrepancies such as employee’s names, social security numbers, pay period covered dates, and individual transaction amounts.

That Office of Chief Financial Officer ensure journal vouchers are timely processed to be included in the monthly reconciliation process.

That Office of Chief Financial Officer establish and implement a process to review, reconcile, and resolve discrepancies identified during the three-way reconciliation process between National Finance Center reports, Treasury, and the general ledger.

That Office of Chief Financial Officer document the monitoring process in a standard operating procedure that records the process and assigns accountability for reconciling, recording and correcting errors during the monthly reconciliation

That Office of Chief Financial Officer and Chief Human Capital Officer develop and implement a process to track all unresolved errors, investigate, and record corrective actions.

That Chief Human Capital Officer and Office of Chief Financial Officer reconcile charges totaling approximately $135,612 with National Finance Center to determine if the two payments ($97,780 and $37,832) were allowable and request a correction if they are unallowable.

That the Office of Chief Financial Officer develop and implement a process to reconcile variances in employees’ payroll to detect unusual transactions

That Chief Human Capital Officer and Office of Chief Financial Officer bill, request CFO approval to waive, or collect the unallowable payments hazard pay totaling $710 and health benefits paid by the agency for $569

That the Chief Human Capital Officer ensure the incorrect retirement categories are changed and retroactively adjusted for 35 employees.

That the Chief Human Capital Officer ensure approximately $48,501 in salary overpayments for retirement are resolved by issuing Administrative Billing and Collection bills and/or requesting waiver approvals from the Chief Financial Officer.

That the Chief Human Capital Officer ensure employees that were over charged approximately $153,738 in retirement deductions receive refunds.

That the Chief Human Capital Officer review the accuracy of the refunds already issued to employees and make necessary corrections.