Open Recommendations

We recommend that the BIA TCR develop and implement policies and procedures to ensure that all TCR awarding and monitoring documents are stored and retained and are accessible by authorized personnel.

We recommend that the BIA TCR develop and implement policies and procedures for monitoring financial assistance awarded through 638 agreements, including addressing late submission of financial and performance reports, ensuring that funds are being put to use, and ensuring applicable personnel are trained on the policies and procedures.

We recommend that the BIA TCR ensure that all grantees are current and in compliance with grant requirements, including obtaining all missing financial and performance reports from grantees.

We recommend that the BIA TCR review Grant No. A20AP00170 and require that the Tribe return the funds if the grant is expired.

We recommend CPB recover $227,041 in questioned costs from NewsHour, ($107,333 paid directly from CPB and $119,708 paid from PBS with CPB NPS grant funds).

We recommend CPB enforce existing grant requirements that grantees must keep books, records, and general ledger accounts related to the grant sufficient to enable CPB to verify all direct costs, overhead, and other administrative allocations (e.g., production rate cards for various manpower job positions, facilities, and equipment) used by the grantee to report its actual costs to CPB that are traceable to the grantees official accounting records.

We recommend CPB require NewsHour to identify the corrective actions to ensure its future compliance with CPB grant requirements.

We recommend CPB add a requirement to CPB’s production grant proposal requirements that the use of rate cards must be approved in advance by CPB, the rate card methodology must be documented and shared with CPB as part of its budget documentation, and the various rates for manpower services, facilities, and equipment must be traceable to the grantee’s official accounting records to supports its actual costs.

We recommend that CPB require NewsHour to submit the required ancillary revenue reports to CPB.

We recommend that CPB require NewsHour to identify its corrective actions to ensure future compliance with ancillary revenues reporting requirements.

We recommend that CPB require NewsHour to provide the required reports directly to CPB.

We recommend that CPB require NewsHour to identify the corrective actions it will take to ensure future compliance with final financial reporting requirements.

Ensure timely dental care for advanced procedures is provided to detainees.

Ensure that all detainee grievances receive responses within the required 5 days and the grievances log is accurate.

Ensure detainee detention files include all submitted requests.

Ensure ICE personnel provide frequent opportunities for informal contact with detainees by adhering to the weekly visitation schedule posted in the housing units and by recording their visits in the appropriate logs.

Ensure the posting of all required information, including:

Ensure compliance with standards for kitchen cleanliness and inventory control, including that: • kitchen workers with facial hair wear beard guards when working in the food preparation or serving areas, • inventory control processes are in place to discard spoiled or expired food, and • a standard operating procedure exists for clearly labeling food expiration dates.

Ensure the Caroline facility medical staff are using the most current treatment guidance for chronic illnesses.

Determine whether SSA made inaccurate Workers' Compensation and Public Disability Benefits' (WC/PDB) offset determinations and improperly paid 13,033 beneficiaries with inaccurate WC/PDB information in its records.

Negotiate with the states to establish data matches to obtain WC/PDB information to help ensure SSA correctly applies WC/PDB offsets.

Establish system controls to identify cases likely to have incorrect WC/PDB offsets and/or reverse offset determinations.

Update policy to require that employees process Modernized Development Worksheet (MDW) requests within set timeframes.

Implement controls to ensure employees take all actions requested before they close MDWs.

Create system alerts to notify employees when multiple MDW requests are created for the same issue for the same beneficiary.