Open Recommendations

Update, in consultation with the Board of Governors, the director of FS, and the general counsel, the delegations of authority related to the stress testing program to clarify how actions should be delegated when there is no vice chair for supervision or CSR chair.

Reassess its policies to incorporate enhanced communication among personnel involved in inmate transfer decisions.

Ensure that its written procedures and practices regarding medical transfer codes and paperwork are consistent.

Consider modifying its policies to require BOP personnel to review an inmate's medical records before making decisions that impact the inmate's medical care.

Modify its policies to require reviews of inmate medical care levels either upon specified changes in inmates' medical care or at regular intervals, such as annually, and reassess its policies to incorporate enhanced communication among clinical providers involved in inmate medical care level decisions. 12/9/24: Received BOPs status update.

Closely examine the Medical Care Level Guidelines and Medical Classification Algorithm for needed clarity and improvement.

Modify the Medical Care Level Guidelines to address how an inmate's noncompliance with medical treatment should impact the inmate's medical care level classification, regardless of the patient's reason for noncompliance.

Consider limiting the number of BOP personnel who receive notification of an inmate's impending transfer, especially for Broad Publicity and other high-risk inmates. For example, the BOP should consider discontinuing distribution of transfer information to group email inboxes accessible by numerous personnel, many of whom would not have reason to be notified of the transfer.

Reassess and clarify the BOP's policies regarding maintaining the confidentiality of information regarding designations, redesignations, and transfers of inmates, and provide training to BOP employees on these policies.

Reassess its policies regarding assessing and ensuring the security of inmates at the time of designation, redesignation, and transfer and consider (a) adding specific criteria for BOP officials within DSCC, OMDT, and Central Office to consider before approving the designation and redesignation of Broad Publicity and other CIM inmates; (b) whether changes should be made to the criteria for considering an inmate to be a member, leader, associate, former member, or drop-out of Organized Crime; (c) requiring that additional categories of inmates, such as inmates of a certain level of public notoriety, be referred to Senior Intelligence Designators or the…

Create specific procedures for assigning inmates to units within facilities, which may include security considerations, SIS approval, and approval from the warden or other high-level officials.

Rec. 1: The DoD OIG recommended that the Assistant to the Secretary of Defense for Privacy, Civil Liberties, and Transparency revise DoD Instruction 5400.11, "DoD Privacy and Civil Liberties Programs," January 29, 2019 (Incorporating Change 1, December 8, 2020), and DoD 5400.11?R, "Department of Defense Privacy Program," May 14, 2007, to include the minimum content requirements and frequency for basic and role-based privacy training, as required by the National Institute of Standards and Technology guidance.

We recommend that the Bureaus of Indian Affairs and Indian Education develop and implement policies, procedures, or guidance designed to prevent or detect multi-dipping.

We recommend that the Bureaus of Indian Affairs and Indian Education communicate the policies and procedures developed and train bureau personnel and Tribes on preventing and detecting multi-dipping.

That Chief Human Capital Officer issue retroactive locality payments to the three underpaid individuals for approximately $4,383.

That Chief Human Capital Officer and Office of Chief Financial Officer establish a process to review and reconcile retroactive adjustments to ensure that the correct amounts are reflected in the payroll transactions.

That the Chief Human Capital Officer ensures that the standard operating procedures for Position Management System Online are updated to include the review of duty station codes when employees are promoted.

That the Senior Policy Committee and Office of Chief Financial Officer update the waiver process to allow for increased transparency in the approval process timeline, require that waiver justifications have accurate waiver amounts, and document how the bill was ultimately resolved.

That Office of Chief Financial Officer develop a report to track payroll bills, collections, and waivers to properly account for improper payments for payroll transactions.

That the Chief Human Capital Officer ensure employees receive appropriate retroactive compensation for delayed within grade increases totaling approximately $13,011.

That the Chief Human Capital Officer ensure that the employee is billed, or a Chief Financial Officer approved waiver is processed for the within grade salary overpayments totaling approximately $3,880.

That Office of Chief Financial Officer develop reports using data received from payroll files to assist with resolving discrepancies such as employee’s names, social security numbers, pay period covered dates, and individual transaction amounts.

That Office of Chief Financial Officer ensure journal vouchers are timely processed to be included in the monthly reconciliation process.

That Office of Chief Financial Officer establish and implement a process to review, reconcile, and resolve discrepancies identified during the three-way reconciliation process between National Finance Center reports, Treasury, and the general ledger.

That Office of Chief Financial Officer document the monitoring process in a standard operating procedure that records the process and assigns accountability for reconciling, recording and correcting errors during the monthly reconciliation