Open Recommendations

Allmond recommended that STB should update its financial reporting and property management policies and procedures to include the recording of new capitalized purchases in accordance with generally accepted accounting principles.

Allmond recommended that STB should enforce standard operating procedures to require a second Human Resources Specialist or the Human Resources Director to review all employee transfer and onboarding documents to ensure that the documentation is complete and agrees with the information that was entered into the payroll and personnel system before the information is submitted to the payroll service provider.

Enhance system capabilities for collecting, retaining, analyzing, certifying, reviewing, and reporting data from function 4 operational reviews.

We recommend that USAID/Kenya and East Africa determine the allowability of $33,783 in ineligible questioned costs on page 7 of the audit report and recover any amount that is unallowable.

(U) Rec 1.a: Recommendation is Classified.

(U) Rec 1.a: Recommendation is Classified.

We recommend that BIE create and implement a plan to analyze and verify the accuracy of works orders the contractor has closed in the facility management system.

We recommend that BIE amend the statement of work for this task order to establish assessment standards and clarify the evidence required to properly close work orders.

We recommend that BIE resolve the questioned costs of $535,420.

Implement travel procedures and processes for performing thorough routine reviews of travel authorizations, vouchers, and payments to ensure that all transactions are processed in accordance with the Federal Travel Regulation and that all appropriate supporting documentation is included with the submission of the travel voucher (for example, a signed voucher checklist). Include a provision for annual review.

Provide annual training to travelers on current policies and procedures as well as a copy of the EAC Travel Handbook.

The U.S. Mission to the United Nations, in coordination with the Bureau of International Organization Affairs, should update and implement its Integrated Mission Strategy.

The U.S. Mission to the United Nations should define and document the mission's structure, roles, and responsibilities in Department standards and guidance.

The U.S. Mission to the United Nations should implement standard operating procedures and outline roles and responsibilities for employees in the Executive Office and at the U.S. Mission to the United Nations office in Washington.

The U.S. Mission to the United Nations should manage the Political Affairs Section in accordance with the Department's leadership and management principles.

The U.S. Mission to the United Nations should report through official channels on Fifth Committee and other official meetings both at the outset and conclusion of those sessions.

The U.S. Mission to the United Nations, in coordination with the Bureau of International Organization Affairs, should develop procedures to report allegations of fraud, waste and abuse to the Department's Office of Inspector General.

The U.S. Mission to the United Nations should establish current, formal agreements defining areas of responsibility with Department partners, including, at a minimum, the Office of Foreign Missions and the Bureau of Consular Affairs.

The U.S. Mission to the United Nations should develop standard operating procedures for its accreditation processes.

The U.S. Mission to the United Nations should develop a mission-wide coordination mechanism to monitor United Nations General Assembly plenary issues.

The U.S. Mission to the United Nations should implement procedures to address and strengthen mission-wide collaboration on monitoring and countering People's Republic of China activities at the United Nations.

The U.S. Mission to the United Nations, in coordination with the Bureau of Administration, should perform a strategic review of the findings in the building engineering reports and assess whether pursuing various delegated authorities for facility management from the General Services Administration would be cost-effective and prevent disruptions to mission operations.

The U.S. Mission to the United Nations, in coordination with the Bureau of Administration, should implement a residential housing certification program to comply with federal and Department standards.

The U.S. Mission to the United Nations should administer its housing program in accordance with mission procedures and Department standards.

The U.S. Mission to the United Nations, in coordination with the Bureau of the Comptroller and Global Financial Services, should bring the mission's housing program management into compliance with Department standards.