Open Recommendations

All four law enforcement components, in coordination with ODAG, should take concrete steps to acquire and implement technology to be able to, as appropriate in the circumstances, proactively monitor text message and image data for potential misconduct.

Recommendation not publicly available.

Recommendation not publicly available.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure SPHs inventory listings are completed at the item level.  Establish a timeframe for when the listings must be completed.  Additionally, communicate with other offices to identify best practices used in documenting their inventories.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure Inventory listings are reviewed to determine their accuracy and update as necessary.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure a finding aid is created for the agency’s entire SPHs collection at the item level.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure locked hard copies of the inventory listings are maintained.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure SPHs inventory listings are maintained in HMS. Until HMS is implemented by all offices, all electronic versions of the listings are password protected and access limited to authorized employees.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure initial inspections of SPHs inventory are completed.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure custodial units are in compliance with NARA 1572, including randomly inspecting at least 3% of SPHs inventory annually on a rotating basis and using one individual that does not work for the individual responsible for the inspection.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure annual inspection reports include at a minimum date of inspection, individuals that complete the inspections, and a listing of items inspected, including their location and physical condition.

The Executive for Research Services and Executive for Legislative Archives, Presidential Libraries, and Museum Services should ensure annual inspection results are adequately documented and communicated to Security Management and office heads.

Submit a plan for how it will proceed with respect to the Municipality of San Lorenzo activity center project, including a schedule that HUD can track to ensure its completion. HUD must reevaluate the feasibility of the activity and determine the eligibility of the $7,010,276 already invested.

Submit a plan for how it will proceed with respect to the Municipality of Dorado hotel project, including a schedule that HUD can track to ensure its completion. HUD must reevaluate the feasibility of the activity and determine the eligibility of the $7,369,000 already invested. If HUD determines that the activity has been canceled or is not feasible, Municipal Affairs must mitigate activity losses by committing any unused loan proceeds for future loan repayments.

Submit a plan for how it will proceed with respect to the Municipality of Camuy hotel project, including a schedule that HUD can track to ensure its completion. HUD must reevaluate the feasibility of the activity and determine the eligibility of the $5,474,376 already invested.

Conduct monitoring of the Section 108 activities with signs of slow progress to ensure that program objectives are met and provide the intended benefits.

Recover from the borrowers and reimburse $1,080,242 to the applicable loan guarantee account from non-Federal funds for ineligible disbursements that were not related to the approved projects and used to finance local government operations.

Obtain and submit supporting documentation showing the eligibility and propriety of $367,840 in disbursements or reimburse the loan guarantee account from non-Federal funds.

Ensure that the borrowers either transfer the unexpended Section 108 loan proceeds to the repayment account or submit a request for extension to HUD.

Ensure that the borrowers provide HUD the additional security requirements according to the loan agreement.

Ensure that borrowers develop and implement a financial management system in accordance with HUD requirements to ensure that program funds can be traced to a level that ensures that such funds have not been used in violation of the restrictions and prohibitions of applicable statutes.

Ensure that all Section 108 loan proceeds deposited at commercial banks are properly collateralized with Government obligations.

Conduct monitoring reviews of all Section 108 projects and ensure that borrowers comply with all loan agreement provisions and HUD regulations.

We recommend that the Director of HUD's New York Office of Public and Indian Housing require Authority officials to provide supporting documents for the proper use of $1,250,417 in sale proceeds from the scattered-site properties. Any amounts not supported or found to be improperly used should be repaid to the homeownership program from non-Federal funds.