Open Recommendations

OIG recommends that the Department of State's Executive Secretary, or another official with delegated authority, finalize the "Memorandum of Understanding Between Defense Manpower Data Center (DMDC) and Department of State (State) for Non-Combatant Evacuation Operation Tracking System (NTS) Agreement Number: M2330" to improve noncombatant evacuation operation (NEO) data collection and sharing before, during, and after a NEO.

OIG recommends that the Department of State's Executive Secretary, or another official with delegated authority, finalize and sign the updated memorandum of agreement with the Department of Defense that governs noncombatant evacuations (previously titled "Memorandum of Agreement Between the Departments of State and Defense on the Protection and Evacuation of U.S. Citizens and Nationals and Designated Other Persons from Threatened Areas Overseas," dated July 14, 1998) to memorialize the agencies' arrangements for the collection, tracking, analysis, and sharing of evacuee data.

OIG recommends that the Department of State's Executive Secretary, or another official with delegated authority, finalize the "Memorandum of Understanding Between Defense Manpower Data Center (DMDC) and Department of State (State) for Non-Combatant Evacuation Operation Tracking System (NTS) Agreement Number: M2330" to improve noncombatant evacuation operation (NEO) data collection and sharing before, during, and after a NEO.

Rec. 2: The DoD OIG recommended that the Naval War College President implement internal controls, including reviews to ensure that requirements are followed before closing an allegation, and assess staffing resources to ensure compliance with DoD Instruction 1020.03 and Department of the Navy policy.

Rec. 6.a: The DoD OIG recommended that the Office for Diversity, Equity, and Inclusion Director update DoD Instruction 1020.03 and DoD Instruction 1020.04 to require DoD Components to have documentation and records retention policies that demonstrate compliance with the Instructions.

Rec. 6.b: The DoD OIG recommended that the Office for Diversity, Equity, and Inclusion Director update DoD Instruction 1020.03 and DoD Instruction 1020.04 to include procedures for dismissal of allegations.

Rec. 6.c: The DoD OIG recommended that the Office for Diversity, Equity, and Inclusion Director update DoD Instruction 1020.03 and DoD Instruction 1020.04 to include definitions for dismissed, substantiated, and unsubstantiated allegations, and evaluate the Instructions to determine any additional definitions that should be added.

Rec. 6.d: The DoD OIG recommended that the Office for Diversity, Equity, and Inclusion Director update DoD Instruction 1020.03 to include procedures for responding to allegations in which it is unknown whether the complainant is a Service member or anonymous allegations at DoD Components that are not Military Services.

Rec. 6.e: The DoD OIG recommended that the Office for Diversity, Equity, and Inclusion Director update DoD Instruction 1020.03 and DoD Instruction 1020.04 to include procedures that address harassment allegations processed through alternate procedures.

Rec. 7.a: The DoD OIG recommended that the Under Secretary of Defense for Personnel and Readiness designate an office of primary responsibility for allegations of retaliation by victims of sexual harassment.

Rec. 7.b: The DoD OIG recommended that the Under Secretary of Defense for Personnel and Readiness ensure that DoD Instruction 1020.03 is updated to identify the actions that commanders and supervisors are expected to follow when a complainant alleges sexual harassment and retaliation.

Modifies its Physical Protection Program so that it fully assesses the consequences of the loss of its critical assets; and

Modifies its Physical Protection Program so that it fully assesses the consequences of the loss of its critical assets; and

Aligns its construction scheduling prioritization with the critical nature of its assets.

Require International Rescue Committee to develop and implement procedures to include complete environmental information in its program reports or obtain Agency approval to exempt recipients from the reporting requirements.

The Chief, Taxpayer Services, should develop a process to monitor and evaluate NARA’s performance under the interagency agreement. This process should be documented and include measurable results that can be reconciled, tracked, and analyzed to identify issues and determine whether corrective action is needed.

The Chief, Taxpayer Services, should collaborate with the Chief Financial Officer Organization and the IRS Procurement office to review all parts of the interagency agreement with NARA and determine if modifications are necessary and all roles and responsibilities are properly assigned, and document the results of the review and any discussions with NARA.

OCIO to update and publish billing rates to approximate cost recovery in accordance with 49 U.S. Code (U.S.C.) 327. Implementing this recommendation could put up to $194 million in funds for better use.

OFM to develop procedures to prevent future overbillings such as the $16,949.05 overbilled and identified in this report as a questioned cost.

OCIO to develop and implement a review process to validate the charges in its Financial Management System are accurate prior to providing OFM documentation used to bill customers.

OCIO to follow the procedures for reporting WCF transactions to OFM, including the $14.7 million identified in this report in accordance with DOT Order 2300.3B.

OFM to develop and implement written procedures for determining if the WCF is recovering costs and identifying advances and excess funds that should be returned to Treasury.

OCIO to develop a process for identifying severable services on IAAs to ensure that billing occurs in the correct fund year in accordance with the DOT Order and the Principles of Federal Appropriations Law.

We recommend the Director of USCIS develop and implement a multi-year operational plan that will enable USCIS to adjudicate new affirmative asylum claims consistent with the law and reduce the backlog. The plan should include clear priorities and goals, appropriate staffing levels, an analysis of funding, and how that funding will be generated.

We recommend the Director of USCIS prepare and submit annual budget requests consistent with the established multi-year operation plan as outlined in Recommendation 1.