Open Recommendations

Develop a process to obtain and retain a Contracting Officer Representative appointment letter as part of the required documentation for monitoring contracts.

Develop, implement, and monitor training for the contract management personnel on completing contract closeout completion statements for all contract files.

Develop a process to ensure that all closeout modifications are signed on the same date that the contract action is released in the contract writing system.

Notify all affected employees of their rights in writing under the anti-gag provision.

Issue guidance for the review and approval of NDAs to ensure that all NDAs for federal employees include the required anti-gag language.

Update NRC Form 176A to include the required anti-gag language.

Treasury OIG should confirm if the transactions noted as unsupported expenditures within Aggregate Reporting less than $50,000 can be supported. If support is not provided, Treasury OIG should recoup the funds or request that Bergen County management provide support for replacement expenses, not previously charged, that were eligible during the CRF period of performance. Further, based on Bergen County's responsiveness to Treasury OIG's requests and its ability to provide sufficient documentation and/or replace unsupported transactions charged to the CRF with valid expenditures, we recommend Treasury OIG determine the feasibility of conducting an audit for the Aggregate Reporting less than $50,000…

The Commissioner, Large Business and International Division, should develop a process to **************************************************************************** *************************************************************************************************** *****************************************************.

Request that the contractor perform a self-audit of local VA claims.

Ensure that healthcare system staff follow policy requirements; and that fiscal staff conduct reviews on all open obligations as required by VA Financial Policy, vol. 2, chap. 5, “Obligations” (2020), updated May 2023.

Ensure that healthcare contracting staff follow federal acquisition regulations when terminating contracts for convenience to the government.

Establish controls to ensure cardholders comply with record retention requirements, confirm approving officials and cardholders review purchases for VA policy compliance, and ensure contracting is used when it is in the best interest of the government.

Require cardholders to submit a request for ratification for any unauthorized commitments identified.

Develop and implement a plan to ensure data accuracy and reliability in the Generic Inventory Package.

Develop and maintain a standardized training program for logistics and clinical staff on the proper recording of items as they are removed from primary and secondary inventory points.

Ensure that MSPV facility-level contracting officers representatives are appointed and designated properly and perform all required duties according to the scope and limitation of the designees authority.

Communicate the Integrated Operating Plans with key personnel at the Portland Regional Processing and Distribution Center and document concurrence in the system of record.

Ensure that CIS establishes written policies and procedures related to tracking victim services and quarterly performance reporting, including a secondary review of the quarterly performance reports prior to submission, and distributes them to relevant personnel.

Require that CIS establish written policies and procedures to properly account for reimbursements by specific funding source.

Ensure that CIS develops and implements a formal process for allocating personnel costs of staff who work on multiple projects to the appropriate funding sources, including maintaining documentation to support the budgeted allocation percentages and reviewing after-the-fact time charged to the programs.

Ensure that Arizona CJC develops and implements written policies and procedures to ensure the submission of accurate annual state certification forms including controls for retaining supporting documentation.

Coordinate with Arizona CJC to enhance its policies and procedures to ensure compliance with DOJ Grants Financial Guide subrecipient monitoring requirements, including that subrecipient financial information and subrecipient performance reports are adequately reviewed.

Coordinate with Arizona CJC to enhance its policies and procedures to ensure that Arizona CJC maintains documentation pertinent to subrecipient monitoring and develops a monitoring process to ensure subrecipients take action to address deficiencies found through audits and onsite reviews.

Coordinate with Arizona CJC to enhance its policies and procedures to ensure that information reported on the performance reports is accurate and supporting documentation is maintained.

Coordinate with Arizona CJC to enhance policies and procedures to ensure that Arizona CJC prepares and submits accurate FFRs based on its accounting records.