Open Recommendations

Embassy Harare should implement a written fraud prevention strategy and accompanying standard operating procedures in accordance with Department standards.

Embassy Harare should implement a process to coordinate its foreign assistance programming in accordance with Department guidelines.

Embassy Harare should update standard operating procedures to assist staff in managing federal assistance awards in accordance with Department guidelines.

Embassy Harare should manage federal assistance awards in accordance with Department guidelines.

Embassy Harare should bring its payroll for locally employed staff into compliance with Department standards and coordinate with the Bureau of the Comptroller and Global Financial Services to determine whether alternatives to cash payroll exist so funds used to pay for cash replenishment fees could be put to better use.

Embassy Harare should bring its fire protection program into compliance with Department standards.

Embassy Harare should establish and implement a standard operating procedure for tracking and processing employee accounts receivables in accordance with Department requirements.

Embassy Harare should bring its cashiering operations into compliance with Department standards.

Embassy Harare should clear outstanding travel advances in accordance with Department standards and put overdue travel advance funds of up to $22,712 to better use.

Embassy Harare should bring its records management program into compliance with Department standards.

Revise Tennessee Valley Authority’s Tech Standard, Authentication - Multifactor Authentication Implementation Requirements, to include the appropriate reauthentication frequency and authorized exclusions.

Revise multi-factor authentication enforcement access policies to include all networks as required by Tennessee Valley Authority’s Tech Standard, Authentication – Multifactor Authentication Implementation Requirements.

Reconcile enterprise applications in Microsoft Entra® to validate their lifecycle and multi-factor authentication status.

Implement a process to periodically validate the lifecycle and multi-factor authentication status of enterprise applications in Microsoft Entra® with appropriate system owners and cloud administrators.

Ensure the Alliance develops and implements written policies and procedures for awarding VOCA funds and ensuring that the selection process is documented to demonstrate how VOCA funds were awarded
among Alliance member centers.

Ensure Connecticut develops and implements updated written financial policies and procedures that ensure compliance with the DOJ Grants Financial Guide requirement that drawdowns be based upon
immediate disbursement or reimbursement needs.

Ensure the Alliance communicates all subaward and VOCA-specific requirements to its member centers going forward.

Ensure that the Alliance implements its risk assessment tool to inform its subrecipient monitoring activities.

Ensure the Alliance designs and implements a monitoring plan that demonstrates how planned activities will adhere to its risk-based monitoring requirement.

Ensure the Alliance completes its annual financial site visits in accordance with its Member Center Financial Oversight Policy and implements its updated procedures requiring follow-up with member centers when findings are identified.

Ensure the Alliance enhances its programmatic monitoring policies and procedures to include substantive procedures detailing how monitoring officials should review program-related information and develop procedures to ensure that member centers comply with VOCA requirements.

Ensure the Alliance develops and implements written policies and procedures for taking timely and corrective action on all monitoring findings significant within the context of the VOCA program.

Ensure the Alliance develops and implements a strategy to ensure that subrecipient PMT data is complete and accurately reflects activities supported by VOCA.

Ensure the Alliance develops and implements updated written financial policies and procedures that ensure compliance with the DOJ Grants Financial Guide requirement that drawdowns be based upon
immediate disbursement or reimbursement needs.

The Bureau of Economic and Business Affairs should implement standard operating procedures for planning and managing foreign assistance programs and federal assistance awards in accordance with Department standards.