Open Recommendations

We recommend that BIE review and analyze all Tate Topa Tribal School work orders in the Facility Management System and update work order status as needed to ensure accuracy.

We recommend that BIE develop an updated and accurate map of the Tate Topa Tribal School campus.

We recommend that BIE develop and deliver training to emphasize the importance of accurate and complete recordkeeping in the facility management system.

Develop written timekeeping policies and procedures, including timesheet review, and provide training to SALA staff and to new employees on charging leave and holiday time.

Provide training to all SALA employees involved in coding costs as direct or indirect. The training should include the definitions of direct and indirect costs and should contain explicit guidance on how to account for each type of expense.

Update SALA’s Accounting Manual to include a specific, compliant method for charging support staff salaries directly to sponsored funding sources as well as policies and procedures to account for hours worked in excess of the SALA 35 hours per week requirement.

Once the Accounting Manual is updated, provide training to its accounting staff.

Update the SALA Accounting Manual with detailed second-party review procedures to ensure that unallowable expenses are not charged to the LSC grants.

Once the Accounting Manual is updated with detailed procedures, train applicable SALA staff on the timecard and second-party review procedures.

Develop detailed review procedures and/or checklists to be used in oversight reviews of records created to support accounting entries and/or compliance assessments.

FHFA should ensure proper staffing and train staff on existing consumer communications requirements as to: (a) timeliness of responses to consumers; and (b) completeness, accuracy, and timeliness in processing documentation.

FHFA should update existing consumer communications procedures as needed to include new controls, or improve existing controls, to ensure: (a) the timeliness of FHFA’s responses to consumers; and (b) the completeness, accuracy, and timeliness of the Agency’s processing of documentation.

FHFA should train staff on the updated consumer communications procedures as needed.

(U) Rec. 1: The DoD OIG recommended that the Under Secretary of Defense for Policy, in coordination with the Director of the Defense Security Cooperation Agency, work with the Director of the Department of State Bureau of Political?Military Affairs Office of Regional Security and Arms Transfers to develop and implement a policy stating that a single entity is responsible for notifying both the divesting and receiving security cooperation organizations of all approved, government?to?government third?party transfers of enhanced end?use monitoring-designated defense articles to a hostile environment. Additionally, the policy should require the divesting security cooperation organizations to notify the receiving security…

FHFA’s Office of General Counsel should seek Freddie Mac legal counsel’s formal position regarding the privacy issues the Enterprise raised with respect to personally identifiable information contained in appraisals that are submitted to state licensing authorities.

FHFA’s Office of General Counsel should assess Freddie Mac legal counsel’s formal position and issue guidance to both Enterprises to ensure a consistent approach.

If FHFA’s assessment in recommendation No. 2 warrants, the Division of Public Interest Examinations should ensure that Freddie Mac resubmits complaints from our sample to the relevant state authorities and include copies of the full appraisal report without duplicating complaints previously submitted by Fannie Mae.

FHFA's Division of Public Interest Examinations should ensure that Freddie Mac updates its existing complaint submission practices so that future complaints filed against appraisers follow the instructions of state appraiser licensing authorities for each complaint, consistent with FHFA’s legal position and guidance to the Enterprises in conjunction with recommendation No. 2.

FHFA's Division of Public Interest Examinations should update its fair lending examination procedures to establish examination performance and documentation standards for ongoing monitoring of remediation activities that are no less rigorous than the standards established for examiners by the Division of Enterprise Regulation and require examiners to document the basis for determinations regarding completed corrective actions taken by the Enterprises to remediate time-sensitive examination findings.

Work with ARC to resolve the reporting discrepancies and revise the Final SF 270 to exclude the questioned cost of $52,706 for ARC funded cost and $14,650 for non-ARC match costs.

Work with ARC to resolve the questioned cost totaling $25,849 for ARC funded equipment costs.

Establish and implement policies and procedures for determining the allowability and allocability of costs, record retention, safeguarding of equipment, timekeeping, and procurement standards as required under the Uniform Guidance.

The IPA recommended that Departmental Offices (DO) management review DO-910 and FARS SSP password setting requirements to determine if they apply to all layers of system technologies (e.g., application, database, and operating system). If necessary, consider specifying distinct password setting requirements for the different layer.

The IPA recommended that DO management implement password authentication controls at the FARS database in accordance with the minimum requirements set by DO-910 and the FARS SSP, to include the number of failed login attempts allowed.

The IPA recommended that DO management: Develop policies and procedures for performing the quarterly review and reauthorization of privileged OS access, which specify: How to document the review of user access for continued appropriateness and the resulting determinations. Assignment of individual(s) responsible for performing the review(s) across the various privileged OS domains/groups/accounts, who are independent of the access they review and are of the appropriate authority. Identification/Inventory of the privileged OS domains/groups/accounts that are subject to review, to include any privileged OS service groups/accounts.