Open Recommendations

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region ensure that the PBS contracting staff are trained on their responsibilities with respect to: documenting and supporting independent government estimates and price reasonableness determinations; and segregating duties performed in making price reasonableness determinations.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region ensure that the PBS contracting staff responsible for the administration of construction contracts and task orders are trained on their responsibilities with respect to: acquisition planning; evaluating contractor’s experience and past performance prior to awarding a contract to ensure the contractor is qualified to perform the work; establishing and obtaining a construction warranty and performance and payment bonds for construction contracts; and entering accurate and complete contract information in FPDS-NG.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region establish controls to ensure compliance with GSA environmentally preferable material standards and report accurate information to the taxpayers.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region properly train regional PBS contracting staff on the proper management, usage, and oversight of drones and drone operators on PBS projects in accordance with applicable laws, regulations, and GSA policies.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region implement controls and training to ensure that PBS contracting staff provide adequate oversight and do not violate small business subcontracting limitations to create “pass- through” environments for large or ineligible businesses.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region ensure that PBS contracting staff comply with security clearance requirements and that contractors working on government contracts have the appropriate clearances.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region establish controls to ensure that CORs review certified payroll records and perform labor interviews, as appropriate, prior to approval of invoices to verify that contractor and subcontractor employees are paid in accordance with federal Construction Wage Rate Requirements.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region establish controls to ensure that PBS contracting staff properly evaluate independent government estimates to ensure the government is not overpaying for contractor services and provide oversight to ensure contractors perform required services.

We recommend that the PBS Regional Commissioner for the Northeast and Caribbean Region train PBS contracting staff on their responsibilities with respect to: closing out the contract files in accordance with the FAR; completing contractor performance assessment reports within 120 calendar days, in accordance with the CPARS guide; and preparing and implementing oversight procedures to ensure contract files include complete and accurate contract documentation in accordance with the FAR, GSAM, and other applicable policies.

We recommend that the GSA Chief Administrative Services Officer work with GSA’s Federal Acquisition Service program officials to implement messaging to travel cardholders on the proper use of government rideshare contracts.

We recommend that the GSA Chief Administrative Services Officer continue training related to use of the government travel card in rideshare applications.

We recommend that the GSA Chief Administrative Services Officer continue to remind travelers in training and in the Concur travel system to not pay sales or occupancy taxes in tax‐exempt states.

We recommend that the GSA Chief Administrative Services Officer create the questionable charges report according to the requirements of GSA’s Charge Card Management Plan to ensure that all charges are screened and that questionable charges are identified and investigated.

We recommend that the GSA Chief Administrative Services update the questionable charges report to ensure the results are complete. These updates should include a higher level of detail to ensure timely resolution and response, and capture employee name changes or separations from the Agency.

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