Open Recommendations

M/OAA/CAS/CAM determine the allowability of $2,516,933 in ineligible questioned costs on page 19 of the audit report and recover any amount that is unallowable.

Update and revise the 2010 Revised State Implementation Guidance for the Public Notification Rule to include:a. Public notice delivery methods that are consistent with regulations.b. Information on modern methods for delivery of public notice.

Update and revise the 2010 Public Notification Handbooks to include:a. Public notice delivery methods that are consistent with regulations.b. Information on modern methods for delivery of public notice.c. Public notice requirements for the latest drinking water regulations.d. Procedures for public water systems to achieve compliance after violating a public notice regulation.e. Up-to-date references to compliance assistance tools.f. Additional resources for providing public notice in languages other than English.

Establish a process to identify overpayments that exist on suspended or terminated Social Security numbers that the Re entitled Beneficiaries process does not detect, so the Agency can transfer and recover them via benefit withholding.

For the fifth NAS recommendation, provide (a) cost estimates that account forstaffing, enforcement, and data collection; and (b) benchmarks for completion.

For the fourth and sixth NAS recommendations, provide (a)cost estimates that account for staffing, enforcement, and data collection; (b)benchmarks for completion; and (c) potential programmatic reforms, revisions toregulations, or proposals for legislation.

Establish timeliness standards for resolving overpayments in a due process status.

Regularly monitor the debt management database, and build controls into the modernized debt system, to ensure employees take appropriate action for overpayments in a due process status.

We recommend the Assistant Secretary for Mine Safety and Health provide training to district management on how provide effective oversight over the pre-assessment conference program. The training should focus on reviewing the conference file and the system data for completeness and accuracy. Note: This recommendation applies to issues 1 (conference files) and 3 (system data).

We recommend the Assistant Secretary for Mine Safety and Health provide training to Conference Litigation Representatives and district management on how to write specific supporting reasons for conference decisions in conference files and violation forms.

We recommend the Assistant Secretary for Mine Safety and Health develop MSHA Standardized Information System reports showing a summary of conference decisions that Conference Litigation Representatives can use as their monthly report and changes made to violation form attributes through conferencing decisions that MSHA can use to identify high-risk attributes and research the root causes for trends.

We recommend the Assistant Secretary for Mine Safety and Health provide training on how to populate MSHA’s Standardized Information System from the conference files and the importance of the importance of filling in all data fields. The training should focus on defining the required conferencing fields in MSIS to populate, identifying what documentation in the conference file to use when populating each field, and defining appropriate times to cancel a conference.

We recommend the Assistant Secretary for Mine Safety and Health update MSHA’s Standardized Information System with two system controls that require users to populate all required fields and prevent personnel from entering dates in the wrong order.

We recommend the Assistant Secretary for Mine Safety and Health perform periodic reviews of MSHA’s Standardized Information System data to ensure that districts are accurately populating it and marking conferences as completed in a timely manner.

We recommend that OS implement procedures to ensure that all its staff are properly listed and classified in the categories of political appointees, employees, contractors, and supervisors.

We recommend that HHS implement a policy requiring all HHS agencies and offices to implement automated controls to block employees from accessing personal email accounts from HHS networks;

We recommend that OS implement a process to ensure that all OS political appointees, employees, and contractors complete the required security awareness trainings in a timely manner; and

Ensures the State complies with the allowable costs/cost principles and subrecipient monitoring requirements.

Recovers $232,750 (2018-067) from the State, if applicable.

Recovers $71,167 (2018-068) from the State, if applicable.

Ensures that the Authority complies with the equipment and real property management requirements.

Rec. 1.a.6: The DoD OIG recommended that the Director of the Defense Health Agency review all medical facilities in the Military Health System to determine which medical facilities are not transferring eligible third party claims that are delinquent for more than 120 days to the Treasury Cross-Servicing Program, coordinate with commanders of those medical facilities to enforce Public Laws 104-134 and 113-101, which require medical facilities to transfer eligible delinquent claims to the Treasury Cross?Servicing Program, and take administrative action for noncompliance.

Rec. 1.h: The DoD OIG recommended that the Director of the Defense Health Agency report the dollar impact of not collecting on prescriptions written for more than a 30-day supply and as appropriate, implement procedures to require Uniform Business Office personnel to collect at least the reasonable charges on pharmaceutical claims equal to the allowable portion covered by insurance policies.