Open Recommendations

Embassy Bucharest should implement a coordination process for the oversight of foreign assistance programming in Romania in accordance with Department guidelines.

Embassy Bucharest should comply with Department standards for the use of public diplomacy-funded resources.

Embassy Bucharest should create a fraud prevention strategy in accordance with Department standards.

Embassy Bucharest should maintain and destroy immigrant visa files in accordance with Department standards.

Embassy Bucharest should implement a process to regularly review and update its management policies.

Embassy Bucharest should comply with all Department Motor Vehicle Safety Management Program standards for all chauffeurs and incidental drivers under chief of mission authority.

Embassy Bucharest should prohibit locally employed staff mechanics from servicing privately owned vehicles on U.S. government property and with U.S. government equipment, in accordance with federal regulations.

Embassy Bucharest should close out procurement files in accordance with Department standards.

Embassy Bucharest should bring its contracting officer’s representative program into compliance with Department standards.

Embassy Bucharest should bring its property management program into compliance with Department standards.

Embassy Bucharest should bring its cashier operations into compliance with Department standards.

Embassy Bucharest should implement standard procedures to accurately record, track, and process employee accounts receivables in accordance with Department requirements.

Embassy Bucharest should adhere to Department standards on time and attendance reporting, including overtime.

Embassy Bucharest, in coordination with the Bureau of Administration, should require the Bucharest Employees Recreation Association to request authorization to update the association charter to include processing for official residence expenses payroll and expenses as an approved service.

Embassy Bucharest should implement a knowledge management process for capturing, sharing, transferring, and retaining information for managing OpenNet and non-enterprise network operations.

Embassy Bucharest should implement an application lifecycle management plan.

Embassy Bucharest should obtain approval for its OpenNet extensions or implement the use of Department enterprise laptops to access OpenNet from the official residences.

Embassy Bucharest should implement procedures for issuing non-enterprise mobile devices that comply with Department standards.

Status of Recommendations: OIG-21-A-02-Results of the Audit of the NRC’s Financial Statements for the FY 2020 dated May 3rd, 2022.

We recommend that IAF’s President and Chief Executive Officer: Develop and implement an enterprise risk management framework.

We recommend that IAF’s President and Chief Executive Officer: Incorporate the enterprise risk management framework into IAF’s pre-award risk management procedures.

Develop and implement a quality control review process over user access reviews, to include procedures to ensure the completeness and accuracy of the access request forms and access listings reviewed.

Enforce oversight policies and procedures relating to the separations process to ensure timely completion of personnel actions.

Ensure the appropriate individuals are trained through a structured ERM program training to increase knowledge and understanding throughout the organization and share key takeaways and materials with employees at all levels to effectively contribute to the organization’s program success.

Assess and update the Commission’s existing policies and procedures to ensure compliance with federal requirements and that the policies and procedures reflect the processes that it wants to adopt.