Open Recommendations

Embassy Kinshasa should record all operational and maintenance data and costs for the embassy's watercraft in accordance with the Department's forthcoming Foreign Affairs Manual guidance.

Embassy Kinshasa should adhere to all Department Motor Vehicle Safety Management Program standards for chauffeurs and incidental drivers under chief of mission authority.

Embassy Kinshasa should bring its property management program into compliance with Department standards.

Embassy Kinshasa should bring its furniture and appliance pool program into compliance with Department standards.

Embassy Kinshasa should bring its warehouse operations into compliance with Department standards.

Embassy Kinshasa should manage its armored vehicles in accordance with Department standards.

Embassy Kinshasa should review and de-obligate all unliquidated obligations without activity for more than one year in accordance with Department standards, so that funds of up to $2.8 million can be put to better use.

Embassy Kinshasa should bring the travel advance process into compliance with Department standards, including clearing overdue travel advances, and put funds of up to $107,000 to better use.

Embassy Kinshasa should use the suspense deposits abroad account for authorized purposes only and reconcile the account's balance in accordance with Department standards.

Embassy Kinshasa, in coordination with the Bureau of Global Talent Management, should update the local compensation plan in accordance with Department standards.

Embassy Kinshasa, in coordination with the Bureau of Global Talent Management, should update the locally employed staff handbook in accordance with Department standards.

Embassy Kinshasa should review and revise locally employed staff position descriptions and classify them in accordance with Department standards.

Embassy Kinshasa, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.

Embassy Kinshasa, in coordination with the Bureau of Overseas Buildings Operations and the Bureau of Diplomatic Security, should bring its Special Program for Embassy Augmentation and Response Unit into compliance with Department Motor Vehicle Safety Management Program standards.

Embassy Kinshasa should control and account for all leftover construction materials in accordance with Department standards.

Embassy Kinshasa should schedule regular local Information Technology Configuration Control Board meetings to evaluate non-approved technology for use on Department networks.

Embassy Kinshasa should relocate the telecommunications demarcation point outside the limited access area server room in accordance with Department standards.

Embassy Kinshasa should install access control software and monitor its non-enterprise networks.

We recommend that NRC management investigate methods of identifying inactive user accounts and improving its internal controls over inactivity to ensure that it disables network user accounts after 90 days of inactivity.

We recommend that USAID's Office of Acquisition and Assistance Cost, Audit and Support Division/Contract Audit Management Branch determine the allowability of the $42,764 ineligible questioned costs on pages 25 to 37 of the audit report and recover any unallowable amount.

We recommend that USAID's Office of Acquisition and Assistance Cost, Audit and Support Division/Contract Audit Management Branch Verify that Yayasan Project HOPE corrects the seven instances of material noncompliance detailed on pages 25 to 37 of the audit report.

For each OT system, develop, document, and implement a comprehensive disaster recovery plan that includes a process to keep the plan current.

Develop and begin implementing a technology refresh plan with milestones for replacing outdated OT devices.

Review and take appropriate actions for the 30 beneficiaries we identified who had improper payments.

Obtain accurate WC data for the 357 beneficiaries with missing or inaccurate WC information, make necessary payment adjustments, and resolve any improper payments, if necessary.