Open Recommendations

(U) Rec. 2: Recommendation is Classified

Develop, document, and use a risk-based methodology to analyze agency space needs.

Perform and document a risk assessment on the agency’s space utilization and need for real property.

Design and implement policies and procedures to create an effective real property management program.

Develop and utilize an occupancy renewal schedule that aligns with General Services Administration guidance.

Train employees on the newly developed risk-based methodology.

Establish and operate monitoring activities of the policies and procedures to evaluate if the procedures are operating effectively. Remediate any deficiencies identified during monitoring activities as applicable.

Determine whether the $3.785 million of questioned costs related to the 25,380 useable square feet of space associated with General Services Administration Public Building Service’s 2019 recommendation of space reduction at CPSC headquarters is reasonable and necessary in the circumstances.

Relinquish space equal in value to the $2.258 million of funds put to better use related to the 25,380 useable square feet of space associated with General Services Administration Public Building Service’s 2019 recommendation of space reduction at CPSC headquarters or demonstrate usage in line with General Services Administration’s benchmarks.

Establish and document policies and procedures that ensure only officials with the authority to commit or obligate the CPSC execute occupancy agreements, including a process to keep all delegations of authority available for inspection.

Determine whether questioned costs for prior expenditures of $29.573 million and future expenditures of $69.199 million are supported and allowable.

Review the delegation of authority for tenant alteration projects and determine whether the delegation should be revised, canceled, or certified as current.

Design and implement a real property data quality program that ensures accurate and complete data are available to drive agency management decisions.

Train employees on the newly developed data quality program.

Adopt policies and procedures that establish a process to have an organization outside of the office of the Senior Real Property Official provide independent triannual data validation and verification.

Establish routines to assess and optimize resource utilization on an ongoing basis.

Identify useful indicators for measuring, monitoring, and improving organizational performance to support agency assessments of current and future work environments.

Determine and detail how the agency’s optimized real property portfolio links to and supports the agency's strategic plan.

Develop a comprehensive needs assessment in sufficient detail for the reader to understand how the agency assessed its real property needs.

Demonstrate how the agency evaluated the best methods in performing its alternative analysis in future Real Property Capital Plans.

Establish and detail the link between the agency’s priority scheme and the agency’s strategic priorities.

Determine and detail how the capital plan will be integrated into the annual budget, to include newly implemented processes for planning, formulation, and execution of the agency’s budget.

Determine and detail how the agency assesses whether asset types within its business lines, and the agency as a whole, have sufficient capacity to meet mission requirements. Additionally, describe how asset types for each business line are assessed for utilization.

Include a summary in the Real Property Capital Plan for the methodology used by the agency to calculate the life cycle costs.

Establish standard operating procedures to ensure the real property capital plan is completed annually by August 15, covers the appropriate five year period, and meets all of the Office of Management and Budget’s criteria.