Inspection of Embassy Kuala Lumpur, Malaysia

View Report

Date Issued

Wednesday, May 15, 2024

Submitting OIG

Department of State OIG

Other Participating OIGs

Department of State OIG

Agencies Reviewed/Investigated

Department of State

Components

Bureau of East Asian and Pacific Affairs

Report Number

ISP-I-24-14

Report Type

Inspection / Evaluation

Number of Recommendations

Questioned Costs

Funds for Better Use

$109,000

Open Recommendations

This report has 15 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
1	No	$0	$0
Embassy Kuala Lumpur should comply with Department and federal grants management standards for awards managed by the Political Section.
3	No	$0	$0
Embassy Kuala Lumpur, in coordination with the Bureau of Consular Affairs and the Bureau of Overseas Buildings Operations, should provide a wheelchair-accessible entryway and consular interview window for consular applicants.
4	No	$0	$0
Embassy Kuala Lumpur, in coordination with the Bureau of Consular Affairs and the Bureau of Overseas Buildings Operations, should provide protection from the elements for consular applicants.
5	No	$0	$0
Embassy Kuala Lumpur’s consular managers should adjudicate more immigrant and nonimmigrant visa cases, in accordance with Department guidance.
6	No	$0	$0
Embassy Kuala Lumpur should cross-train Consular Section locally employed staff and officers in U.S. citizen services functions in accordance with Department standards.
7	No	$0	$0
Embassy Kuala Lumpur should bring its property management program into compliance with Department standards.
9	No	$0	$0
Embassy Kuala Lumpur should review and update its motor vehicle policy, if necessary, in accordance with Department standards.
10	No	$0	$0
Embassy Kuala Lumpur should bring the motor pool preventive maintenance program into compliance with Department standards.
12	No	$0	$0
Embassy Kuala Lumpur should maintain contract files and complete mandatory performance reviews in accordance with Department standards.
13	No	$0	$0
Embassy Kuala Lumpur should close out procurement files in accordance with Department standards.
14	No	$0	$0
Embassy Kuala Lumpur, in coordination with the Bureau of Administration, should review unauthorized commitments totaling $78,990 for travel related service fees to determine whether they should be ratified in accordance with Department standards.
16	No	$0	$0
Embassy Kuala Lumpur should bring its cashier operations into compliance with Department standards.
18	No	$0	$0
Embassy Kuala Lumpur should provide workplace safety training in accordance with Department standards.
19	No	$0	$0
Embassy Kuala Lumpur should bring its furniture and appliance pool program into compliance with Department standards.
20	No	$0	$0
Embassy Kuala Lumpur should use the Inventory and Logistics Management System loanable property module to issue and track information technology assets.