Inspection of Embassy Bucharest, Romania

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Date Issued

Friday, July 12, 2024

Submitting OIG

Department of State OIG

Other Participating OIGs

Department of State OIG

Agencies Reviewed/Investigated

Department of State

Components

Bureau of European and Eurasian Affairs

Report Number

ISP-I-24-24

Report Type

Inspection / Evaluation

Agency Wide

Yes

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 12 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
1	No	$0	$0
Embassy Bucharest should implement a coordination process for the oversight of foreign assistance programming in Romania in accordance with Department guidelines.
3	No	$0	$0
Embassy Bucharest should create a fraud prevention strategy in accordance with Department standards.
4	No	$0	$0
Embassy Bucharest should maintain and destroy immigrant visa files in accordance with Department standards.
5	No	$0	$0
Embassy Bucharest should implement a process to regularly review and update its management policies.
8	No	$0	$0
Embassy Bucharest should close out procurement files in accordance with Department standards.
9	No	$0	$0
Embassy Bucharest should bring its contracting officer's representative program into compliance with Department standards.
10	No	$0	$0
Embassy Bucharest should bring its property management program into compliance with Department standards.
11	No	$0	$0
Embassy Bucharest should bring its cashier operations into compliance with Department standards.
13	No	$0	$0
The Bureau of European and Eurasian Affairs should provide instructions to Embassy Bucharest on the submittal of financial reports documenting its use of Ukraine supplemental funding.
15	No	$0	$0
Embassy Bucharest, in coordination with the Bureau of Administration, should require the Bucharest Employees Recreation Association to request authorization to update the association charter to include processing for official residence expenses payroll and expenses as an approved service.
16	No	$0	$0
Embassy Bucharest, in coordination with the Office of the Legal Adviser, should determine whether the reimbursement of the employee association’s concierge fees as official residence expenses is allowable according to Department guidelines and regulations.
19	No	$0	$0
Embassy Bucharest should obtain approval for its OpenNet extensions or implement the use of Department enterprise laptops to access OpenNet from the official residences.